What are the responsibilities and job description for the Event Staffing Manager position at PRO EM National Event Services?
Job Title : Event Staffing Manager
Department : Event Resources
Status : Full Time
Job Summary :
The position of Event Staffing Manager reports to the Director of Event Resources.
Serves as a primary point of contact for the Scheduling Department and outside labor agencies with respect to ordering services, requesting, and managing purchase orders', reconciliation of hours worked, and tracking invoices and payments.
Responsibilities
- Recruit, train, and manage Associate Support team
- Own and manage ABI Database
- Reconcile contracts to ensure ABI reflects most current contracts in POR
- Serves as a primary point of contact for groups
- Make sure all paperwork is up to date (COI, W9, Service Agreement) for groups
- Send out labor requests as needed and create PO's reflecting labor request
- Reconcile groups hours after each event
- Collect invoices and update purchase orders
- Create and maintain data in ABI including employee numbers, groups, etc.
- Create and manage group badges
- Review and fill schedules to ensure that staffing levels are met
- Accurately reconcile post-event payroll
- Track and enter sign in sheet
- Investigate and enter payroll discrepancies
- Monitor timesheet edits and make sure these are corrected in a timely manner.
- Responsible for the communication plan in ABI
- Manage Monthly Availability Schedule
Draft and send weekly update emails
Requirements
ABI knowledge is a plus
Disclaimer :
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time
to time, as needed.
