What are the responsibilities and job description for the Part Time Administrative Assistant / Office Manager position at Pro Search?
Job Title : Part Time (25hrs / wk) Administrative Assistant / Office Manager
Location : Portland, ME
About the role :
Our client, a dynamic Commercial Real Estate team, is seeking a highly organized and detail-oriented Administrative Assistant / Office Manager to support their daily operations. The ideal candidate will be a proactive professional who can handle sensitive information with discretion, maintain confidentiality, and ensure the smooth functioning of the office.
Key Responsibilities :
- Answer and direct phone calls, assist clients and visitors, and manage incoming packages.
- Prepare meeting agendas, take minutes, and coordinate logistics such as room setup and catering.
- Operate and maintain office equipment, including printers and copiers.
- Order and manage office supplies as needed.
- Utilize Microsoft Office Suite (Word, Excel, Outlook, Publisher) and Constant Contact for office tasks.
- Assist with marketing efforts, including creating, updating, and replenishing brochures.
- Use QuickBooks for invoice review and bill payments.
- Utilize Canva for marketing and design-related tasks.
- Knowledge of the real estate industry and terminology is a plus.
- Excellent time management and organizational skills.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a professional setting.
- Experience with administrative support, office management, or a similar role.
- Familiarity with real estate is a plus.
Qualifications :
If you are a motivated professional looking for an opportunity to contribute to a fast-paced and growing commercial real estate team, we’d love to hear from you!
Onsite in downtown Portland, Monday through Friday. 20-25hrs / wk. $24-26 / hr
Salary : $24 - $26
