Bilingual Support Services Specialist

Pro Talent Group, a division of MS-IL Staffing & Packaging, is partnering with a local client to hire a full-time Bilingual Support Services Specialist in the Indianapolis area!

Position Details:

• Role: Bilingual Support Services Specialist
• Salary Range: $22.60–$23.56/hr
• Shift: 1st shift

What You’ll Do:
As a Bilingual Support Services Specialist, you'll be a key player in supporting senior management and ensuring smooth daily operations. You’ll:

• Manage mailroom activities and handle supply orders for multiple locations.
• Organize and prepare meeting rooms, special events, and training materials.
• Provide administrative support by preparing meeting agendas, maintaining calendars, and assisting with newsletters and operational documents.
• Keep employee phone lists updated and handle proofreading tasks with accuracy.
• Take detailed meeting minutes for various monthly and quarterly meetings.
• Coordinate facilities requests and ensure conference rooms are ready for use.
• Support bilingual communications and assist at community events.
• Travel to different locations to provide coverage as needed.
• Step in as a receptionist when required.

What We’re Looking For:

• Education: High school diploma or GED required; some college preferred.
• Experience: 3 years in an administrative role; supervisory or executive assistant experience is a plus!
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Bilingual skills in English and Spanish (oral and written) are a must.
• Strong communication skills, organizational ability, and attention to detail.

Why You’ll Love This Role:

• Play a vital role in the success of the team and organization.
• Enjoy a dynamic work environment with opportunities to contribute across departments.
• Build relationships with colleagues, community partners, and leadership.
• Gain valuable experience in administration, event coordination, and bilingual communication.

Physical Requirements:

• Ability to lift and carry up to 50 lbs.
• Occasional standing, walking, stooping, kneeling, and reaching.
• Comfortable solving problems and adapting to various situations.

Follow Pro Talent Group on really, ZipRecruiter, and LinkedIn for up-to-date job postings! A division of MS-IL Staffing & Packaging: Connecting talent with opportunity for over two decades! We offer a full suite of onboarding services to help you transition into your new job with ease. Call or stop by your local branch for help.

MS-IL Staffing & Packaging is an EOE/Veterans/Disabled/LGBTQ employer

Hablamos Español

#INDAPR

Job Type: Full-time

Pay: $22.60 - $23.56 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Shift:

• Day shift

Experience:

• Office management: 3 years (Required)
• Data entry: 3 years (Required)
• Coordinating events, schedules, meetings: 3 years (Required)

Language:

• Spanish and English fluently (Required)

Ability to Commute:

• Indianapolis, IN 46208 (Required)

Work Location: In person

Salary : $23 - $24