Accountant/Administrative Assistant

We are seeking an Accountant/Administrative Assistant to support a dynamic residential real estate management and development office. While this position is housed within ProCaps Laboratories, it operates as an extension of a separate business entity and functions independently from the core operations of ProCaps. The ideal candidate will be detail-oriented, organized, proactive, and eager to learn new skills and concepts. This role requires a strong understanding of financial processes, administrative duties, and project cost tracking to support the efficient operation of our growing business.

WHAT YOU’LL DO (OTHER ESSENTIAL JOB DUTIES AND RESPONSIBILITIES)

• Maintain accurate financial records and ensure all transactions are properly recorded.
• Handle accounts payable, billing, receivables, journal entries, bank reconciliations, and filing.
• Establish and manage utility costs, security deposits, and other property management requirements.
• Track and monitor project costs to budget, prepare cost reports and analyze ongoing expenses.
• Prepare preliminary balance sheets, profit & loss statements, and other financial reports.
• Assist with tax preparation and compliance reporting, including property taxes, 1099 filings, and regulatory submissions.
• Coordinate with external accountants, auditors, and legal teams to ensure financial accuracy and compliance.
• Provide general administrative support, including document preparation, scheduling, and office organization.
• Maintain confidentiality of financial and business records (Confidentiality agreement required).

WHAT YOU BRING (MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS)

• 3-5 years of experience in administrative or accounting roles (preferably in real estate development or construction).
• Associate's degree in Accounting, Finance, or Business Administration preferred (or equivalent work experience).
• Proficiency in MS Excel (pivot tables, formulas, and financial modeling a plus).
• Familiarity with QuickBooks (Online/Desktop) or other accounting software; experience with Yardi, AppFolio, or MRI is a plus.
• Strong attention to detail, organizational, and problem-solving skills.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Must successfully complete a skills assessment as part of the hiring process.

WHAT WE OFFER

• A competitive salary
• Excellent Medical, Dental and Vision Insurance
• Health Savings Account with employer contribution
• Paid Time Off, Holiday Pay
• 401K plan with generous employer match
• 100% Company Life and Short-Term Disability Coverage
• Health & Wellness Program
• Gym Membership Reimbursement Program
• Healthy Vitamin Discount program
• Employee Referral Program

WORK ENVIRONMENT

• We pride ourselves on maintaining a clean and organized environment, fostering a sense of pride and ownership in our space.
• Our culture is rich in diversity, quality, safety, fun, and respect, creating a vibrant and inclusive atmosphere.
• We are dedicated to professionalism and growth, continually striving to improve and excel in all we do.
• Duties are performed primarily in a smoke-free office environment

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

For more information about the company, visit:

• ProCapsLabs.com
• The Andrew Lessman brand store on Amazon.com
• Andrew Lessman on HSN.com (Home Shopping Network)

Depending on the volume of interests and submissions, we will only be contacting applicants who meet all of the minimum requirements listed in the job description. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. ProCaps Laboratories will retain your application materials for one year and may contact you regarding future opportunities.