Legal Secretary - Construction Litigation

Are you a seasoned litigation secretary with a passion for your work? Join us and bring your expertise to a team that values excellence, collaboration, and professional growth. Our Construction Litigation Team at Procopio is seeking a highly experienced, detail-oriented, and dynamic professional to join our well-established team in our Del Mar Heights location.

Key Responsibilities:

• Prepare and transcribe legal correspondence, pleadings, memoranda, reports, and forms.
• Perform e-filing across various state and federal jurisdictions (CA, NV, AZ, including Riverside, Northern California, and federal courts).
• Proofread and edit legal documents for accuracy, completeness, grammar, and proper formatting.
• Maintain organized electronic and physical files, locate and retrieve information, and manage correspondence.
• Handle client communications, screen calls, and arrange appointments and conferences.
• Prepare engagement letters and assist with case administration tasks under attorney or paralegal direction.
• Enter attorney time and manage billing processes.
• Perform calendaring and prepare expense reports.
• Arrange for reproduction, distribution, and county recording of legal documents, including mechanics’ liens and government code claims.

Required Qualifications:

• Minimum of 7 years of experience in a high-volume, fast-paced civil litigation environment.
• Extensive experience with e-filing systems such as TruFiling, One Legal, CM/ECF, and Odyssey
• Proficiency in Microsoft Office Suite.
• Strong familiarity with state and county filing systems (multi-county experience preferred).
• Exposure to complex litigation cases, breach of contract claims, lien foreclosures, and government code claims.
• Experience with construction litigation is highly desirable.

What We’re Looking For:

• A team player with strong interpersonal and organizational skills.
• A confident, competent, and flexible professional eager to learn and grow with our team.
• Someone who thrives in a dynamic environment, is highly responsive, and is detail-oriented.

Why Join Us?

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture.
• Opportunity to work on high-profile, challenging cases in state and federal courts.
• Competitive compensation. This role typically pays $87,000-$100,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

If you’re a proactive and experienced legal secretary looking to make a meaningful impact, we’d love to hear from you! Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.