What are the responsibilities and job description for the Executive Assistant position at Procyon Technostructure?
Job Description: Executive Assistant
Position Title: Executive Assistant
Location: Novato, CA (Onsite)
Employment Type: Full-Time
Overview:
We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to our executives. The ideal candidate will be a self-starter with exceptional organizational skills, the ability to multitask in a fast-paced environment, and a knack for maintaining confidentiality.
Key Responsibilities:
- Administrative Support: Manage executives’ calendars, schedule appointments, and coordinate meetings.
- Communication Management: Act as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.
- Travel Coordination: Arrange travel plans, including booking flights, accommodations, and transportation.
- Document Preparation: Prepare reports, presentations, meeting minutes, and correspondence as needed.
- Project Assistance: Assist with special projects and initiatives, ensuring timely completion and accuracy.
- Office Management: Maintain office supplies, organize files, and manage administrative workflows.
- Event Planning: Coordinate company events, meetings, and offsite activities as required.
- Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism.
Qualifications:
- Bachelor’s degree or equivalent work experience.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Ability to work independently and handle competing priorities.
- A professional demeanor with strong interpersonal skills.
Preferred Skills:
- Experience supporting C-level executives is a plus.
- Familiarity with project management tools and software.
- Knowledge of office management systems and procedures.
Why Join Us?
- Be a key contributor in a dynamic and collaborative environment.
- Enjoy opportunities for professional growth and development.
- Work in a supportive and innovative company culture.
If you are a motivated professional with a passion for excellence, we would love to hear from you!
How to Apply:
Send your updated resume to shahbaz.rashid@procyonts.com with the subject line "Application for Executive Assistant – Novato, CA."
Let’s achieve success together!
