Office Administrator

Key Responsibilities

Team Support:

• Act as a key member of the administrative team, supporting New York City office staff and leadership.
• Maintain accurate records, ensure data on SharePoint is up-to-date, and assist with documentation management.

Office Support:

• Provide day-to-day support for staff, ensuring a smooth office experience.
• Manage office operations, including but not limited to ordering supplies, overseeing desk arrangements, and conference room support.
• Monitor and replenish grocery inventory to maintain a functional and stocked office environment.
• Work and partner with the building’s security team to manage badge access, ensuring proper security protocols and maintaining accurate records.

Event and Meeting Coordination:

• Assist in planning and executing office events and large meetings, including arranging venues, catering, and technology.
• Ensure conference rooms are set up with necessary equipment and maintained in an organized state.

Collaboration:

• Work closely with other office administrators across the organization to standardize procedures and share best practices.
• Collaborate with IT leadership to develop communication strategies and monitor user feedback.

Other Responsibilities:

• Be a dependable resource for projects beyond primary duties as needed.
• Adapt to unexpected changes in schedules, plans, or workloads with flexibility and professionalism.
• Represent the organization with a high level of professionalism in all interactions.

Qualifications:

• A minimum of 1–2 years of administrative experience, ideally in a professional office setting supporting senior executives.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Outlook, SharePoint, Excel, PowerPoint, and Word) and enterprise platforms like Workday.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality.
• Flexible, resourceful, and proactive, with a professional demeanor under pressure.