What are the responsibilities and job description for the Compliance Administrator position at PROENERGY?
Compliance Administrator
About PROENERGY
PROENERGY is a global and vertically integrated energy transition platform. Focused exclusively on fast-start, dispatchable power, our company supports both energy security and renewable growth with complete turbine services, project development, equipment manufacturing, turnkey generation facilities, operations, and maintenance.
Our Footprint
We are primed for the energy transition with permanent service locations in Missouri, Texas, and Argentina. Our world-class Missouri headquarters is purpose-built to meet dispatchable power needs. It sits on 90 acres in Sedalia and features more than 600,000 sq. ft of service capacity under roof, which includes the only independent Level-IV aeroderivative depot and string-test facility in the world. Our Houston, Texas, office is a strategic satellite positioned near our own dispatchable power installations.
Our Philosophy
We take care of our people and strive to make a positive difference for the world. We offer competitive pay, excellent benefits that include Medical, Dental, Vision, and Life/Disability Insurance at minimal cost to the employee, 10 paid holidays, paid time off, and a 401K plan. If you are looking for a rewarding career and possess specialized knowledge and quality-oriented problem-solving skills, we encourage you to apply today.
Position Summary
The Compliance Administrator provides essential administrative support to the compliance team, ensuring the team delivers its external regulatory and internal compliance requirements. This role reports to the Chief Compliance Officer and involves accessing compliance reporting platforms, maintaining critical and confidential records, assisting with internal audits, and supporting compliance training and reporting activities.
Position Responsibilities
- Provide day-to-day administrative support to the Chief Compliance Officer and the compliance team.
- Administratively manage various compliance databases, workflows, and internal and external reporting tools.
- Collect and organize documentation and regulatory submissions required for compliance tracking and reporting.
- Ensure accurate filing of compliance records, reports, and audit documentation.
- Coordinate compliance training sessions, including scheduling, distributing material, and tracking attendance.
- Handle correspondence, emails, and inquiries related to compliance matters.
- Monitor and maintain compliance calendars and alert the team to upcoming obligations.
- Coordinate with internal departments to collect and disseminate information required for compliance and sustainability program purposes.
- Act as a liaison between the compliance team and other departments as needed.
- Communicate with consultants and contractors on POs, invoices, and work product compilation.
- Support the Compliance team improvement initiatives.
- Manage confidential compliance and business files and documentation.
- Other administrative duties as assigned.
Required Qualifications
- Bachelor’s degree in business administration or any related field. An associate degree with at least 2 years of demonstrated paralegal experience meets this education requirement.
- 1-5 years of administrative or clerical experience, ideally in compliance or in a regulatory environment.
- Excellent written and verbal communication and interpersonal skills.
- Strong organizational skills with strong attention to detail.
- Ability to work with a heightened sense of urgency, manage multiple tasks, and meet critical deadlines.
- High level of integrity and ability to handle sensitive information confidentially.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Basic understanding of compliance principles or a willingness to learn.
- US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa.
- Successful candidate will need to satisfactorily complete pre-employment drug screen and background check
Additional Information
This position is office-based in Houston and requires minimal travel. Occasional remote working may be agreed upon on an as-needed basis, subject to the supervisor’s approval.
It is PROENERGY’s policy to provide equal opportunity in employment to all its employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, national origin, marital status, ancestry, medical condition, military status, or any other characteristic protected by State or Federal law.
