What are the responsibilities and job description for the Accounts Receivable Coordinator - Marriott Virginia Beach Oceanfront position at Professional Hospitality Resources, Inc. and Ocean Beach Club LLC?
Overview
The Accounts Receivable Coordinator is responsible for the billing, monitoring, and reporting on direct bill receivables including include Franchise Programs (brand loyalty and guest issue), Corporate VIP and/or Owners accounts, and Service Recovery billings.
Responsibilities
- Monitor and report and all direct bill/ City Ledger receivables monthly to Director of Finance
- Prepare and provide weekly Accounts Receivable updates on all accounts over sixty (60) days to property management
- Coordinate with property Sales and Banquet teams to prepare and send out Group and Banquet billings within seventy two (72) hours after the event
- Circulate and track all direct billing applications for and approvals. Applications and re-applications to be tracked on Direct Billing by Client report
- Coordinate all past due notifications on accounts over 30, 60, and 90 days past due
- Coordinate and legal actions with Director of Finance
- Circulate Request for Write Off of Accounts Receivable form to appropriate parties
- Monitor and manage all Franchise Programs and related collections with assistance from Front Office management as needed
- Post payments received through property management systems (PMS)
- Review and confirm sales contracts with Sales Management
- Attend property line ups and other property meetings as appropriate or as requested
- Reporting and research as needed and requested by Director of Finance
