What are the responsibilities and job description for the Accounts Receivable Coordinator - Marriott Virginia Beach Oceanfront position at Professional Hospitality Resources, Inc. and Ocean...?
Overview:
The Accounts Receivable Coordinator is responsible for the billing, monitoring, and reporting on direct bill receivables including include Franchise Programs (brand loyalty and guest issue), Corporate VIP and/or Owners accounts, and Service Recovery billings.
Responsibilities:
- Monitor and report and all direct bill/ City Ledger receivables monthly to Director of Finance
- Prepare and provide weekly Accounts Receivable updates on all accounts over sixty (60) days to property management
- Coordinate with property Sales and Banquet teams to prepare and send out Group and Banquet billings within seventy two (72) hours after the event
- Circulate and track all direct billing applications for and approvals. Applications and re-applications to be tracked on Direct Billing by Client report
- Coordinate all past due notifications on accounts over 30, 60, and 90 days past due
- Coordinate and legal actions with Director of Finance
- Circulate Request for Write Off of Accounts Receivable form to appropriate parties
- Monitor and manage all Franchise Programs and related collections with assistance from Front Office management as needed
- Post payments received through property management systems (PMS)
- Review and confirm sales contracts with Sales Management
- Attend property line ups and other property meetings as appropriate or as requested
- Reporting and research as needed and requested by Director of Finance
