F&B Purchasing Manager - Hilton Norfolk The Main

Overview

The Purchasing Manager is responsible for the overall ordering of all food and beverage products inventories which includes assisting setting pars and ensuring products are properly distributed. This role oversees the ordering of food for restaurant outlets and banquets, paper supplies, cleaning supplies, operating supplies, china, glass, silver, banquet supplies, menus, etc. The Purchasing Manager is responsible for daily systems and processes as they relate to food cost controls, tracking, reporting, and inventories. This is an analytical role which involves administrating purchasing software and POSI (F&B’s Point of Sale equipment), establishing Par levels for all supply items, implementation of a regular ordering process as well as a regular par level review process. The Purchasing Manager promotes Associate engagement, retention, and development through effective and engaging mentorship of the Purchasing team.

Responsibilities

Support a culture that promotes effective communications, service excellence, teamwork, performance feedback, recognition, mutual respect, and Associate satisfaction

• Engages in Associate training and development, performance management and annual evaluations 
• Train, retain, mentor, motivate, and supervise the work of the purchasing team. Collaborate with assigned recruiters to determine and implement hiring guidelines and standards
• Practices responsible financial management of assigned assets through establishing sources of procurement for approval, requesting competitive bids that consider cost and quality, reviews all invoices for item and price accuracy and ensures that credits for returned merchandise are received
• Maintains current price information and documentation of daily purchase/order logs and permanent pricing information. Engages in daily review of item pricing and regular communication with accounting. Ensure that the purchasing systems have current item and pricing information
• Ensures assets are properly maintained and practiced by overseeing the requisition process, receiving, and inspecting all deliveries and ensuring that items are stored in a secured manner
• Ensures inventory are levels commensurate with need and storage availability, ensures that stock is dated when received and rotated using the First In/First Out method. Performs spot checks in storage areas to ensure that par levels are maintained. Notifies stakeholders of anticipated shortages in a timely manner. Participates in the inventory count process
• Maintains documentation of daily order/purchase logs, previous and current pricing records, previous and current purchase and inventory records and vendors lists. Provides this information to corporate support partners and participates in audits are needed
• Oversees cleanliness/organization of all storage areas, walk in coolers, and freezers
• The purchasing agent will be responsible for the ordering of all Alcoholic beverage products; Beer, wine, Liquor. This includes beverage for restaurant outlets and banquets. Will also be responsible for daily systems and processes as they relate to beverage cost controls, tracking, reporting, and inventories. Periodically, this person will be required to drive to locations to pick up product
• Actively engages in process improvement recommendations and proactive communication with F&B teams
• • Additional at the Hilton Norfolk MainOversee the Purchasing Agent responsible for the ordering of all Alcoholic beverage products; Beer, Wine, Liquor. The Purchasing Agent is also responsible for daily systems and processes as they relate to beverage cost controls, tracking, reporting, and inventories

 

Qualifications

TypeQualificationExperience5 Year-test