What are the responsibilities and job description for the Office Administrator position at Professional Pool Solutions?
Job Overview:
We are seeking a highly organized and detail-oriented Office Administrator with a strong background in clerical office work and customer service to join our growing team. You will play a vital role in supporting our daily operations, ensuring smooth communication with clients, technicians, and vendors to enhance customer service and operational efficiency. Would like to find someone that is interested in marketing duties as well.
Duties:·
- Customer Service: Answer phones, greet visitors, and professionally manage customer inquiries regarding scheduling, billing, service requests, and pool maintenance questions.
- Communication: Effectively communicate with technicians, clients, and vendors via phone calls, emails, and written correspondence.
- Data Entry and Record Keeping: Input and maintain accurate customer information, service records, chemical inventory data, and pool equipment details in our internal system. Maintain organized filing systems both electronically and physically
- Administrative Tasks: Prepare quotes, invoices, and other reports. Manage calendars, travel arrangements (if applicable), and office supplies.
- Project Support: Assist with various administrative tasks for projects as assigned, including ordering pool chemicals and equipment.
- Marketing Support: Facebook/ Instagram post, taking pictures at job sites.
Qualifications:
- High School diploma or equivalent required.
- Excellent communication, interpersonal, and organizational skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to prioritize tasks, manage multiple deadlines, and work independently.
- Strong attention to detail and accuracy.
- Valid driver's license preferred (depending on location).
- Working knowledge of pool maintenance chemicals, equipment, and cleaning procedures preferred not required.
- Understanding local pool regulations and safety standards is a plus.
This position offers the opportunity to work in a dynamic office environment where your organizational skills will be valued. If you are a proactive individual with a passion for maintaining office efficiency, we encourage you to apply.
Job Type: Full-time
Pay: $13.00 - $20.00 per hour
Benefits:
- Employee discount
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $13 - $20