What are the responsibilities and job description for the Executive Assistant position at Professional Search Group - OC?
Professional Search Group (PSG) is seeking a highly organized, detail-oriented, and proactive Executive Assistant to support office operations and directly assist the President with various projects including multiple companies (2). The Executive Assistant requires a go-getter mindset, the ability to work independently, and a high level of efficiency in managing invoicing, expenses, timekeeping, and reporting. Additionally, the Executive Assistant will oversee social media presence and create simple marketing materials to support the company’s branding efforts while supporting other miscellaneous projects.
This organization offers a great working environment with flexibility for a hybrid schedule, full benefits, 401k with match, and opportunity for growth. Ready to be a part of something great?! APPLY!
Key Responsibilities:
- Handle invoicing, expense tracking, and timekeeping for the office, ensuring accuracy and timeliness.
- Provide direct support to the President, managing special projects and assisting with administrative tasks.
- Generate and maintain reports for the office, ensuring data accuracy and timely submissions.
- Manage company social media accounts, create and schedule posts, and design simple marketing materials to enhance brand presence.
- Maintain organization of office documents, records, and schedules while ensuring smooth day-to-day operations.
- Take initiative in identifying and resolving operational challenges without constant supervision.
Qualifications:
- Proven experience as an Executive Assistant, Office Manager, or similar role.
- Strong attention to detail with excellent organizational and time management skills.
- Ability to work independently, prioritize tasks, and proactively solve problems.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with invoicing and timekeeping systems.
- Experience managing social media platforms and creating basic marketing materials.
- Excellent communication skills, both written and verbal.
Apply for this amazing opportunity today!
Donovan Aranda
Division Manager
562-378-0027
donovan.aranda@us-psg.com
Salary : $70,000 - $75,000
