Job Description
Job Description
Job description
Accounts Payable Specialist - 3 month Contract role
Location : Remote / Onsite (determined during the interview process). Must be local to Nashville, TN
Shift(s) Required : Days, Monday - Friday, 7 : 00 AM - 3 : 30 PM or 8 : 00 AM - 4 : 30 PM (8-hour day with a required 30-minute meal break)
Pay rate for Non PO - $18.50 / hr
Pay rate for PO - $19 / hr
Important Notes :
- This is a temporary position with a defined end date .
Position Summary :
The Accounts Payable Specialist - PO reviews, validates, and processes all purchase order invoices for payment according to departmental policies and procedures. This role is responsible for timely resolution of all invoice discrepancies, ensuring the facilities maintain good standing with the vendor community, and ensuring that all accruals are recorded accurately and timely.
The Accounts Payable Specialist Non-PO reviews, validates, and processes all non-purchase order invoices for payment according to the department's policies and procedures. The Accounts Payable Specialist Non-PO is responsible for the accurate and timely processing of invoices, assisting the facilities to ensure they have appropriate information for accruals, and ensuring the facilities remain in good standing with the vendor community.
Major Responsibilities :
Compile and review accounts payable documents and prepare document batches for processing.Process invoices in a timely manner; investigate and resolve any identified discrepancies.Record appropriate vendor, expense account number, and tax information when processing payments.Match supplier credit memos with hospital debit memos and process them in a timely manner; investigate and resolve any identified discrepancies.Respond to employee and vendor inquiries in a professional, courteous, and timely manner.Respond to Customer Service Logs in a professional, courteous, and timely manner.Prepare accounts payable reports and maintain accounts payable records according to departmental policies and procedures.Review and correct the Outstanding Payments report weekly to ensure the accuracy of the accruals.Review and correct the Suspended Voucher report weekly to ensure that all discrepancies are resolved.Work statements monthly for Key Vendors as identified by the AP Manager.Review and correct the Outstanding Credit report weekly to obtain credits or refunds from the vendor.Maintain effective communication with customers, co-workers, vendors, and the management team.Demonstrate effective problem-solving skills.Demonstrate comprehensive job knowledge.Perform other duties as assigned.Education & Experience : (Required for new hires as of 6 / 01 / 2018)
High School Diploma or GED Required1 - 3 years of previous accounts payable or related experience RequiredOr equivalent combination of education and / or experienceLicenses, Certifications, & Training :
N / AKnowledge, Skills, Abilities, Behaviors :
Adaptability : Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. (Required)Building Strategic Work Relationships : Developing and using collaborative relationships to facilitate the accomplishment of work goals. (Required)Contributing to Team Success : Actively participating as a member of a team to move the team toward the completion of goals. (Required)Customer Focus : Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers' and own organization's needs. (Required)Technical / Professional Knowledge and Skills : Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise. (Required)Work Standards : Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.Employee Expectations :
Log in and out at times designated by the Manager.Must have a childcare provider if you have small children.Must have an adult care provider if elderly parents reside with you.No overtime unless permitted by the Manager.No working nights, weekends, or holidays.
Salary : $19 - $19
