What are the responsibilities and job description for the Administrative Coordinator position at Progressive Healthcare Providers?
This position will serve as an integral part of the Administrative Team and will assist with the administration of the day-to-day
activities of the facility. Responsible for ensuring administrative duties are carried out in a timely and efficient manner.
Responsibilities:
- Provides support for administrative staff and others as requested.
- Welcomes and directs visitors, vendors, applicants, and other guest.
- Maintains and Retrieves information as requested from records, emails, reports, and other related documents.
- Responds to and resolves administrative inquiries and questions.
- Organizes meeting, prepare agenda, types minutes and distributes as needed.
- Types correspondence, reports, summaries, calendars, meeting minutes, memorandums and other material as needed.
- Creates and maintains a records management system.
- Scan and upload files to create digital copies and attach to appropriate records management system.
- Conducts routine audits to ensure integrity of records management system.
- Maintains office supplies and coordinators maintenance of office equipment.
- Answers telephone and provides information and assistance.
- Receives sorts, logs, and distributes mail.
- Prepares copies for Administrative staff and others as requested.
- Prepares list of purchase orders for office supplies and/or shops for necessary supplies.
- Notifies vendors when products need to be replaced and/or are not functioning correctly.
- Assists with the application process for prospective new employees.
- Assists in maintaining and processing time and attendance sheets and other records.
- Distributes payroll checks and obtain signatures per policy.
- Attends all scheduled in-services and demonstrates and maintains in-service competencies.
- Assist with admissions and discharges as directed.
- Assist with collection of documentation from various departments and file in appropriate locations.
- Performs other duties as assigned.
Education and Experience
- Bachelor’s degree in business preferred.
- High School Diploma or GED required.
- Minimum of three years of administrative experience with at least one year experience in healthcare related environment
- Must have valid driver’s license and maintain a satisfactory driving record.
- Strong MS Office Suite Knowledge
PHP Alabama provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Benefits:
- Vacation Time
- Sick Time
- Paid Holidays
- Health, Dental, Vision, & Life insurance offered
- Short Term Disability
- 401K
- Referral Bonuses
