Administrative Assistant

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT

Position Description

This is a full-time on-site role for an Administrative Assistant at PROGRESSIVE REHAB OF PA located in Milford, PA. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, ensuring effective communication, and utilizing clerical skills to assist with daily operations.

Qualifications : Minimum three (3) years experience in an Administrative Professional field preferred. Experience with office procedures, computer software programs and multiline telephone system is necessary. Proficiency in Microsoft Office suite. Excellent organizational and time management skills.   Demonstrates strong communication skills, flexibility, and motivation to perform assigned duties. Proper and appropriate phone etiquette.

Reports To : Program Director

Hours per week : 40

Job Summary : Provides ongoing support to Administrative, Therapy, and Team Members.

Job Duties :

Reception / Secretarial Duties

Answer telephone with proper etiquette; direct callers, receive and relay                     accurate messages.

Type reports, letters, memos, correspondence, etc., as requested.

Filing

a. Maintain / audit client files

b. Setup new files for incoming clients.

4. Assist in special projects, as requested.

5. Assist with preparing for all compliance agency reviews; i.e. CARF, MCO, OLTL

6.   Keep reception area organized and tidy.

7.   Sorting and distribution of mail and packages.

Payroll / Personnel

Assists with managing Apploi System for applicant / resume review and onboarding new Team Members.

Distribution of pay checks. .

Perform reference checks, as requested.

Assist with distribution of client funds.

Other Duties :

Must cooperate with and / or assist all representatives of State Licensing Agencies / Accreditation

bodies, as needed, during inspections and surveys.