Executive Assistant & Office Manager
Department : G&A
Employment Type : Full Time
Location : Denver Headquarters
Reporting To : Chief of Staff
Compensation : $74,000 - $93,000 / year
Description
Project Canary is a climate technology company offering an enterprise data platform that helps energy companies improve and report on their emissions footprint. Project Canary builds high-fidelity sensors, ingests data from various other technologies and sources, and leverages proprietary analytics and models to deliver insights that operators can act on to reduce emissions. The data-driven technology enables energy operators to stop leaks faster, reduce risk, streamline reporting, and differentiate their operations for key stakeholders.
Key Responsibilities
- Culture ambassador who cares deeply about Project Canary's vision and mission, and embodies the spirit internally with teammates and externally with guests
- Calendar Management for CEO
Manage complex and ever-changing scheduling, both internal and external, across global time zones, utilizing Outlook and other applicable tools
Build cadence and schedule all internal 1 : 1s and team meetings led by CEO and Chief of StaffTrack unanswered meeting requests until closureMeeting LogisticsManage in-person meeting logistics for the CEO and Chief of Staff, including room scheduling, communications regarding building access, restaurant reservations, etc.
Travel LogisticsArrange flights, hotels, ground transportation
Enter travel details on calendars, revise when changes occurAdmin SupportManage CEO monthly expense reporting utilizing Airbase
Complete ad hoc administrative tasks for CEO and Chief of Staff as neededOffice ManagementCoordinate and negotiate with all vendors, including but not limited to, plant maintenance, cleaning, facility maintenance, and building management
Provide support and serve as the primary contact for all office events, including any meetings with external guests, large food orders, or any other required logistical planningSupport People & Culture team by assisting with internal event planning, including team building events and meetingsProvide kitchen maintenance, including restocking, loading dishwasher, making coffee and other kitchen-related tasksSkills, Knowledge and Expertise
Skills
Highly resourceful and self-driven, with the ability to self-manage and self-executeAbility to partner, execute, and lead through influenceAdept at building and maintaining impactful relationships across multiple levels and functions of an organization with the ability to navigate and provide guidance during seasons of changeCritical thinker, exercising good judgment and decision making in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the adaptability required to maintain a realistic balance among multiple priorities and sometimes challenging and complex situationsAnalytical and process oriented, always looking for ways to build structures and improve organizational systems and processesAbility to exercise high levels of discretion with confidential mattersProficiency with a wide range of technical platforms and tools (e.g., Outlook, MS Office, online calendaring, virtual meeting platforms, Slack, etc.)Level-headedness in managing the ups and downs of business cycles with emphasis in team collaboration rather than creating silosQualifications
Minimum of 3 years' experience as an Executive Assistant, supporting C-Suite and / or Senior Executives in a fast-paced, hyper-growth environmentPrior experience with early-stage startups highly preferredBachelor's degree preferredExperience in event coordination or management preferredBenefits
Health, dental, and vision insurance with low deductibles and premiums paid by company 99% for self and 50% for dependents and / or spouse401K with company match (no vesting period)Opportunity for equity ownershipStudent loan assistanceGenerous PTO12 weeks of fully paid parental leave (gender neutral) including adoptionsFlex Choice Monthly Stipend - choice between parking, public transportation, or wellness assistanceDog friendly office environment
Salary : $74,000 - $93,000
