Administrative Assistant - Adult Services

Join Project Hope Foundation as an Administrative Assistant!

Role: Administrative Assistant - Adult Services

Location: Woodruff 

Compensation: $14.00 - $23.50 (depending on qualifications)

Are you passionate about making a difference in people's lives? 

Are you passionate about making a difference in people's lives?
Are you looking for a career where you can support a mission-driven organization dedicated to serving individuals with autism spectrum disorder? Join Project Hope Foundation as an Administrative Assistant - Adult Services and contribute to the efficiency and organization of our Adult Services program!

Why Choose Project Hope Foundation?

Project Hope Foundation is the largest nonprofit provider of Applied Behavior Analysis (ABA) therapy in Upstate South Carolina. We serve 200 clients across home, clinic, and classroom-based settings, creating a fast-paced, collaborative, and flexible work environment for our team.

What We Are Looking For

We are seeking a motivated and detail-oriented Administrative Assistant - Adult Services to provide administrative and reception support for adult services and centralized reception at our Woodruff campus. This role involves maintaining client-related data, scheduling meetings, ensuring compliance tracking, and supporting the adult services leadership team.

What You Will Do                                                                                                                                         

• Administrative Support and Data Management
  • Provide data support for the adult services leadership team, including generating weekly reports, conducting data audits, and assisting with grant and advocacy reports.
  • Manage client data in Therap, including authorizations, assessments, plans of service, clinical service notes, and billing for adult services.
  • Maintain and organize files for all adult program participants, including record releases, medical releases, emergency information, and liability releases.
  • Monitor and update annual adult participant paperwork, ensuring timely completion and compliance.
  Scheduling and Coordination
  • Manage leadership team calendars, schedule staff training, and oversee logistics for internal and external meetings.
  • Coordinate and schedule all required trainings for adult services staff in collaboration with the Training Department, ensuring credentialing and certification requirements are met.
  • Support the execution of facility licensing and EAP compliance monitoring.
  Office and Reception Support
  • Provide front-desk reception coverage, ensuring efficient communication between callers, staff, parents, and external contacts.
  • Manage facility access, direct visitors, and respond to inquiries in collaboration with other administrative staff.
  • Monitor office supply requests for the Woodruff campus and order necessary materials.
  Emergency and Medical Support
  • Assist in executing emergency action procedures (EAP) in collaboration with clinic leadership.
  • Monitor medicine distribution policies at the on-site clinic, ensuring compliance with protocols.
  • Coordinate transportation and logistics for campus outings, communicating relevant details to staff, participants, and parents.

Who You Are

Required Qualifications

• Education: High School Diploma or equivalent (GED, HiSET, TASC).
• Experience & Skills:
  • Strong written and verbal communication skills.
  • Detail-oriented with excellent accuracy in data entry and reporting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and willingness to learn Google Suite, Therap, CentralReach, Podio, and HRIS software.
  • Strong organizational and time management skills.
  • Ability to handle multiple tasks in a fast-paced environment.
  • Maintains confidentiality and handles sensitive information professionally.
  • Team-oriented with a positive attitude and the ability to collaborate effectively.
• Physical Requirements and Working Conditions
  • Ability to remain seated for extended periods while performing administrative duties.
  • Frequent use of a computer, keyboard, mouse, and office equipment (phone, copier, scanner).
  • Occasional lifting of up to 25 pounds to manage office supplies or files.
  • Ability to move between office locations and assist in event setups as needed.
  • Exposure to a fast-paced, high-energy work environment, including interactions with clients, families, and staff.
  • Emotional resilience to manage challenging behaviors, maintain professionalism, and navigate high-pressure situations.
  • Ability to adapt to a dynamic, fast-paced work environment with frequent interruptions and competing priorities.

Equal Opportunity Statement

Project Hope Foundation is an Equal Opportunity Employer. We provide equal employment opportunities to all individuals regardless of age, race, color, creed, religion, national origin, disability, gender, sexual orientation, veteran status, or any other basis prohibited by law. We promote an inclusive and diverse work environment.

Disclaimer

This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Additional duties, responsibilities, and activities may be assigned as needed.

Join us in making a meaningful impact in the lives of adults with autism by ensuring the efficiency and success of our Adult Services team! Apply today!

Salary : $14 - $24