Operations Coordinator

Position Summary: Reporting to the Administrative Manager, the primary responsibility of the Operations Coordinator is ensuring organizational effectiveness by implementation of the organization's daily operations.

The Operations Coordinator will focus on improving operational systems, processes and policies in support of organization’s mission -- specifically, support better management reporting, information flow and management, business processes and organizational planning. The Operations Coordinator will work to manage and increase the effectiveness and efficiency of service delivery as well as the coordination and communication between support and business functions.

Essential Functions/Responsibilities

• Will have a broad understanding of Project Kinship’s programs which involves mental health services, substance use disorder treatment, diversion programs for individuals in the criminal justice system, housing-related assistance, case management, peer support, recovery services, life skills, job skills training and civil legal services.
• Understands program line items and general ledger codes
• Works closely with the directors, staff, interns, and volunteers to ensure smooth daily operations and excellent client services
• Maintains continuous lines of communication with directors and staff
• Administer organizational policies and procedures
• Ensures adherence to organizational security and privacy policies
• Provide program administration support for grant-funded or contracted programs, including budgets, purchasing, expense reimbursements, room reservation, vehicle management, training support, reports, and record-keeping
• Problem solves with program staff on matters related to IT, office space, and purchasing
• Manages office operations, cash equivalences, petty cash, and asset
• Assist in audit support and vendor management
• Support in planning and the implementation of Project Kinship events
• Ensure accuracy of records and supporting documents on the server and on designated software
• Attends and conduct meetings and trainings as required
• Create program printed and digital flyers and other resources
• Assists with general administrative duties as needed
• Travel to and from headquarters to the YTP office daily
• Support in transporting participants
• Other duties as assigned.

Education and Experience

• Must have experience with Microsoft Suite and Canva
• Preferred IT problem-solving skills related to office technology and software
• Background Check Requirement: The successful candidate for this position will be required to pass or clear two background checks. The first background check will be conducted by Project Kinship as per our policies and procedures. The second background check will be conducted by Funders through our contracted vendors, after the candidate is hired with Project Kinship, in accordance with our contractual agreements. Failure to pass either of these background checks may result in the withdrawal of the job offer or termination of employment.
• Tuberculosis (TB) Clearance: The successful candidate for this position will be required to provide documentation of a clear TB (tuberculosis) test or shot, in compliance with Project Kinship’s policy. Failure to provide proof of TB clearance may result in the withdrawal of the job offer or termination of employment.

Other Qualifications

Confidential Information This position has access to financial data and intellectual property.

Competencies

To perform the job successfully, an individual should demonstrate a high level of skill in the following areas:

Critical Thinking - Analysis, Evaluation, Diagnosis

Presentation Disciplines- Verbal and Written Communication, Public Speaking

Interpersonal Strategies - Collaboration, Innovation, Diplomacy, Resourcefulness

Technical Expertise - Research, Computer skills, Budgeting

Working Conditions

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, speak, hear, stand, and walk. The employee is frequently required to use hands to keyboard. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The noise level in the work environment is usually moderate. While performing the duties of this position, the employee is occasionally exposed to outside weather conditions when driving to and from meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Project Kinship is committed to equal employment opportunities to all employees and applicants, without regards to any protected status in accordance with applicable law in regards to all aspects of employment practices.

The above statements are intended to describe the general nature and level of work performed for this position and are not an exhaustive list of duties and responsibilities. Project Kinship’s management team reserves the right to amend and change responsibilities to meet business and organizational needs.

Job Types: Full-time, Temporary

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $24 - $26