Events Lead

Job Title: Events Lead

Department: Events
Reports to: Director of Events
Location: Springfield, MO
Employment Type: Full-Time

About Us: Project Rescue is a mission-driven organization dedicated to bringing holistic restoration to survivors of sexual slavery. We believe in the power of our mission and are seeking likeminded teammates that will help curate excellent events for our donors. It is our hope that these events will inspire change, engage our supporters, and amplify the voices of those we serve.

Position Overview:

The Events Lead plays a critical role in supporting the Director of Events in the planning, execution, and evaluation of various events, including corporate functions, conferences, trade shows, and social gatherings. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. The Events Lead will collaborate with cross-functional teams, vendors, and clients to ensure seamless event execution and a positive attendee experience.

Key Responsibilities:

1. Event Planning & Coordination:

• Assist the Director of Events in the development and execution of event plans, timelines, and budgets.
• Coordinate event logistics, including venue selection, catering, transportation, and accommodations.
• Manage vendor relationships, negotiate contracts, and ensure timely delivery of services.
• Oversee the registration process, including attendee communication and database management.

2. On-site Event Management:

• Serve as the primary point of contact for event staff, vendors, and attendees during events.
• Coordinate on-site setup, including staging, audiovisual equipment, signage, and décor.
• Manage event flow, ensuring that all activities adhere to the schedule and resolve any issues that arise.
• Provide leadership to event support staff, volunteers, and temporary workers.

3. Post-event Activities:

• Conduct post-event evaluations, including attendee feedback, vendor performance, and overall event success.
• Prepare reports and presentations summarizing event outcomes, including financial performance and ROI analysis.
• Collaborate with the Director of Events to identify areas for improvement and implement best practices for future events.

4. Communication & Collaboration:

• Liaise with internal teams (marketing, sales, operations) to ensure alignment on event objectives and deliverables.
• Maintain clear and consistent communication with all stakeholders, including clients, vendors, and team members.
• Assist in the creation of event materials, including invitations, programs, and promotional content.

5. Budget Management:

• Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Track expenses, process invoices, and reconcile budgets post-event.

These responsibilities provide a clear structure for the Events Lead role, emphasizing the importance of planning, execution, communication, and financial management.

Qualifications:

• Education: Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Experience:
• 3 years of experience in event planning or event management.
• Proven track record of successfully managing and executing large-scale events.
• Skills:
• Strong project management and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Proficiency in event management software and tools (e.g., Basecamp, Stova, Cvent, Eventbrite, Microsoft Office Suite).
• Certifications: CMP (Certified Meeting Professional) or equivalent certification is a plus.
• Availability: Willingness to work evenings, weekends, and travel as needed.

Competencies:

• Leadership: Ability to lead and motivate a team, ensuring all members work towards a common goal.
• Problem-solving: Quick thinking and proactive in addressing challenges as they arise.
• Attention to Detail: Meticulous in planning and executing every aspect of the event.
• Customer Focus: Committed to providing exceptional service to clients and attendees.

Physical Requirements:

• Ability to lift and carry items up to 25 lbs.
• Ability to stand and walk for extended periods during events.

Key Performance Indicators (KPIs):

• On-time and on-budget delivery of events.
• Positive feedback from attendees, volunteers, and stakeholders.
• Successful development and performance of event coordinators.

Application Process:

Interested candidates should submit their resume, cover letter, and a portfolio of past events (if applicable) to the Project Rescue Director of Events, Amber Tipps at amber@projectrescue.com

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Springfield, MO 65803

Salary : $21 - $25