What are the responsibilities and job description for the HR Operations Assistant Manager position at PROLIM Corporation?
JOB DESCRIPTION BELOW
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HR OPERATIONS ASSISTANT MANAGER
Summary : Responsible for the overall HR operations, including benefit administration, on / off boarding, payroll, employee relations, and visa administration for the company.
Essential Functions :
Maintain a high level management of all areas of HR and handle various HR operations while handling employee relations and projects.
Administrate employee benefits programs including, but not limited to : health insurance, FSA, 401K, COBRA, disability, LOA, STD-LTD, Worker’s Compensation, service award, vacation – sick and other company benefits.
Analyze, prepare, and process accurate payroll with applicable knowledge of various deductions (pre / post tax), local, state, and federal tax requirements, and gross-up calculations for expatriate payroll through ADP.
Act to ensure compliance with FLSA & I-9 and other applicable statutes and regulations related to HR.
Act to ensure all applicable withholdings including income taxes, deductions and to ensure all reports - records such as W2 & 941 be accurate.
Analyzes and provides advice to supervisors and managers on methods and approaches to resolve employee work problems; as directed, conducts employee counseling and disciplinary procedures including termination
Collect, compile and check data and assist to prepare immigration documents including visa petition.
Train employees to ensure adequate coverage during absences and to comply with requirements and to improve company employees’ performance.
Carry out management responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include rewarding and disciplining employees; addressing complaints and resolving problems.
Manage offboarding, including exit letters, payments, and exit interviews.
Explore and exploit opportunities for cost savings and maximizing efficiency and control.
Maximize productivity and efficiency through document management and assist in developing new policies and procedures.
Required Experience :
Bachelor's degree in Human Resources, Business Administration, or a related field.
Native level Japanese required, business level English
4-8 years of experience in a Human Resources professional role.
Strong knowledge of HR systems and databases.
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to prioritize and delegate tasks in a fast paced environment.
