Office Administrator

At ProMach, we’re looking for people who want to shine. You’ll have opportunities to take your career in the direction you want. You can be creative. Strategic. Persuasive. Influential. Mechanical marvel. Customer service authority. Meticulous. A closer. A futurist. 

Join our team as our Corporate Office Administrator and contribute to the smooth functioning of our corporate office. Your dedication and efficiency will be instrumental in maintaining a productive work environment and supporting our organizational goals.

Do we have your attention? Keep reading. 

We're excited to welcome a new Corporate Office Administrator to our team! As our Administrator, you'll be responsible for managing various administrative tasks, coordinating office activities, and providing support to the executive team and employees. Our ideal candidate is an excellent communicator with strong attention to detail and the ability to multitask effectively in a fast-paced environment.

Do you enjoy this work?

• Oversee the daily operations of the corporate office, including maintaining office supplies, managing facilities, and coordinating with vendors for office maintenance and repairs

• Provide administrative assistance to executives and office staff members, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and presentations

• Serve as the primary point of contact for the corporate office, welcoming visitors, answering incoming calls, and directing inquiries to the appropriate individuals

• Maintain a professional and welcoming office environment.

• Manage and organize company documents, records, and files, ensuring proper filing systems are in place and information is easily accessible; maintain confidentiality and handle sensitive information with discretion

• Assist in the planning and coordination of company events, meetings, and conferences, including arranging venues, catering, and logistics; provide support during events to ensure their success

• Assist with financial tasks such as processing invoices and managing expense reports; collaborate with the finance department as needed

• Coordinate with the IT department to ensure that office equipment, computers, and software are in working order

• Support both reoccurring and special projects — data entry and event attendee tracking, as well as planning support and agenda development for Corporate-hosted events and programs

• Develop and update office administrative procedures as necessary

What’s in it for you? 

There's no monopoly on innovative ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people are happy and choose to build a career.  

In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits – you are eligible on your first day of employment!  

If this sounds like you, we want to connect! 

• Proven experience in office administration or a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software; previous experience with Teams, Concur, and HRIS is a plus
• Excellent organizational and time management skills with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy in all work performed
• Strong verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving skills and the ability to work independently or collaboratively
• Demonstrated commitment to continuous learning, with a proactive approach to acquiring new, relevant skills
• Professional demeanor and strong interpersonal skills

Pro Mach, Inc. was named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. 

We have the rewards, opportunities, and the market strength of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day. 

Curious about life at ProMach? Follow us on LinkedIn, Twitter, and Instagram!  

ProMach is an Equal Opportunity Employer. Pro Mach uses E-Verify to verify employment eligibility of all new hires to work in the United States. Pro Mach is a drug-free workplace.  

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.