Accountant

Job Summary / Overview

This position is responsible for compiling and maintaining accounts payable and accounts receivable records.

Essential Job Functions

Core duties and responsibilities include the following, while other duties may be assigned:

• JOURNAL ENTRIES – Prepare accounts payable, accounts receivable, accruals, deferral, and other general journal entries. Prepare various schedules, where appropriate, to support the journal entries.
• VENDOR SETUP – Acquire and initiate new vendor set up forms and route for appropriate approvals.
• MONTHLY BANK RECONCILIATION - Perform all bank reconciliations and other various account reconciliations to ensure the completeness, and accuracy of account balances.
• ACCOUNT RECONCILIATIONS - Prepare various account reconciliations to ensure that accounts are fairly stated. (Maintain Fixed Assets subledger and Prepaid roll forwards)
• WORKFLOW & APPROVALS – Assist in managing flow of invoice and other approvals through a predetermined workflow. Obtain necessary approvals on invoices prior to payment. Manage workflow system to ensure that correct approvals are being routed based on approval authority levels.
• PAYABLES PROCESS – Match invoices and proof of receipt to purchase orders prior to payment. Prepare all accounts payable checks, positive pay upload file, credit applications and route for approval.
• RECEIVABLE PROCESS – Prepare customer invoices and apply cash receipts as payments are received.
• AUDIT & AUDITOR REVIEWS – Actively involved in preparing deliverables for auditors, answering relevant questions, and providing guidance and leadership in completing year-end audits and quarterly reviews.
• ANALYSIS & INQUIRY – Analyze transaction detail and query system for appropriate and relevant information to answer vendor, customer, and the Company’s inquiries.
• CREDIT MEMOS – Obtaining appropriate approval prior to issuance of credit memos where necessary.
• ORGANIZATION - Maintaining accounts payable, accounts receivable, general journal entry and other files in an organized and professional manner.
• COMPLIANCE – Preparing all 1099s and distributing to recipients.
• OTHER - Assisting with special projects, performing other duties as assigned.

Qualifications

Education, Experience, and/or Training

• Bachelor’s Degree in Accounting or related field;
• Six months to one year of related experience and/or training preferred

Special Requirements

Tools / Equipment

• Computer
• Copy Machine
• Scanner
• Telephone system

Software

• Microsoft Great Plains accounting software preferred.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook required.

Physical

• Ability to lift 20 lbs. occasionally.
• Ability to sit for prolonged amounts of time required.
• Ability to effectively communicate through various means required.

Environmental

• Majority of work is performed within an office environment, including office equipment – such as computers, telephones and copiers.
• Requires passing by industrial equipment on way to office.
• Noise levels are typically moderate.

Work Schedule

• 9/80 work schedule.
• May work longer hours to meet deadlines as necessary.

Travel

• Travel may be expected as the needs arise.