Accounts Payable Analyst/Payroll

Position Summary

The Accounts Payable Analyst has hybrid responsibilities between Accounts Payable (AP) and Payroll (PR). Primary responsibility is within the Accounts Payable department with full cycle invoice and payment processing. Secondary support will be to the Payroll department by serving as supplemental support during peak payroll processing times and providing support coverage as the Payroll department has need.

Primary Duties and Responsibilities

• Process a high volume of invoices ensuring accurate GL coding and appropriate approvals are received per our Delegation of Authority.
• Process weekly payment files including uploads to bank portal and printed payments.
• Assis in month end close process accruals and reporting.
• Track invoices for utilities and other recurring payments.
• Upload support for credit card payments.
• Provide support to all departments and act as a source expert for all AP platforms.
• Research and resolve vendor issues in a timely manner, including balance forward items on invoices and obtaining support when necessary.
• Assist with annual 1099 reporting.
• Maintains confidentiality of accounting and financial information as appropriate.
• Adhere to risk and control processes to ensure effective execution and address internal and external risks.
• Filing payroll tax returns according to legislative timelines and stipulations
• Reconciling payroll tax payments internally
• Monitoring relevant payroll tax legislation
• Helping employees on payroll tax or other payroll matters
• Reconciling PTO balances on a monthly basis
• Process payroll in the event the Payroll Director is unable
• Performs other duties as assigned.

Supervisory Responsibilities

• N/A

Job Qualifications and Requirements

Education:

• Associates degree required and bachelor’s degree in accounting or related field preferred.

Experience:

• Three (3) years’ experience in an accounts payable related role or environment.
• At least two years’ experience working in payroll
• Experience working with DynamicsGP and/or DynamicsSL preferred.

Knowledge/Skills/Abilities:

• Ability to handle complex financial data and optimize financial processes.
• Demonstrates proficiency with existing general ledger/accounts payable software.
• Ability to take direction while working independently.
• Ability to routinely interact with employees and vendors in a professional and customer-service oriented manner.
• Strong attention to detail
• Ability to multi-task and prioritize while meeting deadlines.
• Consistently maintains regular attendance habits.
• Proficiency with Microsoft Office, expert Excel skills are required.
• Strong verbal and written communication skills; communicate articulately and comprehend moderate or complex written and verbal communications.
• Ability to utilize technology and company systems efficiently with expert knowledge of common HRIS (ADP Workforce Now)

Physical Requirements and Working Conditions

• Sitting/Standing: Extended periods of sitting and/or standing in an open office environment.
• Lifting: Commonly lifts items weighing less than five (5) lbs.; may occasionally lift items weighing up to 25 lbs.
• Handling: Normal office activity including keyboarding, interacting with others, participating in meetings, extended periods of sitting and/or standing in an open office environment, use of headset or telephone for extended periods of time.
• Repetitive motion: Frequent and regular use of the wrists, hands, and fingers to make small movements such as typing or picking up small objects. Normal fine and gross motor control of fingers and hands.

Company Policy and Compliance

• Follow all policies and procedures as well as all local, state and federal laws concerning employment to include, but not limited to: 42 CFR Part 2 regulations and Health Insurance Portability and Accountability Act (HIPAA) confidentiality regulations, I-9, Harassment, Equal Employment Opportunity Commission (EEOC), Civil Rights and Americans with Disabilities Act (ADA)
• Interact professionally with clients, employees and visitors, maintaining appropriate boundaries
• Must meet pre-employment standards and maintain all applicable state and job-related guidelines for background screening, fingerprinting, drug test, health screening, DMV, insurance, CPR/Basic First Aid, and license/credential verifications.