What are the responsibilities and job description for the Administrative Assistant position at Promises Behavioral Health, LLC?
The Administrative Assistant, supports the Directors and office leadership with coordination of administrative and operations for a residential facility, out-patient program or other business unit. This role is responsible for all coordination and facilitation of operations and office administration.
JOB RESPONSIBILITIES
- Answers phones, checks voice mail and distributes messages to staff.
- Facilitates New Employee Orientation.
- Manages Badge system.
- Supports leadership.
- Follows emergency procedures and directives given, including communication protocols.
- Maintains, completes and ensures that logs, records and charts are updated, accurate and available to staff.
- Performs administrative tasks such as composing letters, data entry, filing and faxing.
- Maintains supply of all administrative documents, clinical forms and handbooks.
- Submits purchase orders and ensures office supply inventory is maintained.
- Maintains office equipment.
- Oversees petty-cash and submits receipts and ledger to accounting.
For Clinical and Residential facilities;
- Notifies administrative and clinical staff of all admits, discharges and room changes.
- Responsible for inventory, disbursements and safekeeping of client money and valuables.
JOB QUALIFICATIONS
- Minimum of three (3) years of experience working in an office.
- Must be proficient in Microsoft Office products: Word, Excel, PowerPoint and Outlook.
- Excellent communication and customer service skills.
- Ability to timely and efficiently complete tasks and projects.
- Must have a clean driving record, valid driver's license, personal auto insurance or insurable by our insurance carrier, if job requires responsibility for transportation of patients.
- Experience working in a healthcare environment preferred.
