Administrative Assistant

Job Title: Scheduling Assistant / Administrative Assistant

Job Description:

This position will be working to assist our Scheduling Lead and Resource Lead. They will primarily assist our scheduling department with daily tasks and projects.

This position will serve in-person,

There are two options for work hours - Wednesday – Friday 8 am – 5 pm or Monday - Friday 10 am - 3 pm.

Compensation: $18-$20/hr.

Primary Duties and Responsibilities:

· Respond to client emails timely and professionally.

· Input new depositions to the Solaria calendar database.

· Assist clients and scheduling team in booking conference rooms for out-of-town events.

· Send clients daily confirmation emails to check status of next day jobs. Follow up throughout the day to ensure all jobs confirm or cancel.

· Ensure that all details and documents are saved in the correct place within the database.

· Assist facilitate audio transcription requests. Ensure all necessary information is received and provide clients with audio transcription quotes.

· Answer and direct all inbound calls from multi-line telephone system to the appropriate individual. Take and direct messages, as necessary.

· Utilize PMHG’s database to answer production and scheduling-related questions for clients when necessary.

· Provide coverage support for other members of the scheduling and production team.

· Assist Resource Lead when needed.

· Assist Accounting Manager with collection calls as needed.

Skill and Knowledge Requirements

· Exceptional attention to detail.

· Friendly, welcoming, personable, and professional attitude and appearance.

· Experience in an oftentimes fast-paced environment and meet last-minute demands.

· Knowledge and skills regarding all general office equipment including computers, telephones, and copiers.

· Ability to perform multiple tasks simultaneously, independently, and to prioritize multiple demands effectively.

· Know how to problem solve while maintaining a professional and calm demeanor.

· Ability to learn new skills, adapt to new situations, and maintain flexibility in a continuously evolving and improving environment.

· Must be able to work with repeated interruptions and juggle many tasks while maintaining attention to detail.

· Basic knowledge and skill with Microsoft Office products including Word, Excel, PPT, Outlook.

· Maintain confidentiality and to represent B&A Litigation in a manner consistent with its decorum.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 24 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• Day shift

Work Location: In person

Salary : $18 - $20