What are the responsibilities and job description for the Commission Processor & Onboarding Specialist position at @properties?
@properties Christie's International Real Estate, Chicago's #1 Real Estate brokerage, is seeking a commissions payout specialist to join the contract administration team. This role is responsible for accurately managing purchase and lease transaction processing from the time a pending deal is signed until the deal closesand commissions are paid out. Additional responsibilities include supporting the Onboarding Team by maintaining agent split information in the accounting system and reviewing agent paperwork for compliance with agent’s State requirements for new and existing agents. This role also provides support to agents and office personnel.
Job Duties:
- Key point of contact for real estateagents for any questions or issues relatedto pending and closed transactions
- Review and approve all necessary paperwork for each sale/rental transaction, provide feedback to agents regarding missing or incomplete documentation
- Respond to all agentrequests in a timely fashion
- Ensure all relevant legal requirements are met for each transaction, including auditing files for executed contracts, all required disclosures, compliance with License Law, etc.
- Accurately calculatethe commissions due to the company and the portionof the commission to be paid to the company’s agents; ensure the correct commission is collected prior to processing agent commission payments
- Provide agents or other membersof the management team with reports on agent production and income as requested
- Assist with inquiries and questions regarding agent paperwork updates, agent splits, agent production or team structure
- Ensure newly added agents and current agent documentation, information and split changes are updated and accurately reflected in the Company internal systems within a 48-hour period
- Connect with current or new agent teams and team members to review Contract Admin process, answer any questions and review team split information and structure for payouts
- Continually maintain and update pertinent agent information or changes for Accounting and Commission Payouts Teams
- Assist in the formulation and implementation of policies & procedures
- Other duties as assigned
