Office Manager

Propio Language Services is a provider of the highest quality interpretation, translation, and localization services. Our people take pride in every resource we offer, and our users always have access to the best technology, support, and experience. We are driven by our passion for innovation, growth, and connecting people. If you believe in the transformative power of technology-driven solutions and meaningful communication, Propio could be the ideal place for you. This role is located in our Overland Park, KS office.

Position Overview:

Propio is rapidly growing and is looking to hire a highly motivated Office Manager to join our corporate team. The Office Manager role is responsible for Office facilities management support to the organization, supporting office facility needs with various vendors, and providing general admin support to management as needed. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Greet and welcome visitors
• Serve as point person for office needs
• Coordinate office/facility needs with vendors for repairs and maintenance
• Orders and maintains all office and kitchen supplies and assist with mailing on occasion
• Maintain corporate seating chart
• Assist Events Coordinator with onsite employee activities as needed
• Provide travel and expense assistance for select executives
• Provide general calendar support for select executives
• Sign translation certificates for the Documents Coordinator
• Handles details of confidential and critical matters
• Other duties as assigned

Basic Qualifications:

• Bachelor’s degree and 3 years of relevant work experience, or High School Diploma, GED, or equivalent and 5 years of relevant work experience
• Strong Outlook and Word experience; general Excel and PowerPoint experience
• Ability to grasp, lift and carry objects for a short distance weighing up to 10 lbs. frequently and 15-20 lbs. occasionally
• Ability to frequently stand and walk
• Ability to push and pull a cart weighing up to 25 lbs. occasionally
• Ability to occasionally reach, twist, bend, and use fine motor skills

Preferred Qualifications:

• Experience with Concur a plus
• Experience with office moves a plus
• Demonstrates understanding of company policies and procedures and their application/impact on company operations and success
• Polished, professional and service-oriented demeanor with strong verbal and written communication skills
• Strong ethical standards that guide decision making in ambiguous circumstances
• Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision, balanced with a willingness to request clarification/assistance when difficulties arise
• Ability to establish workflow priority based on assessment of tasks and consideration of others’ needs
• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency
• Curiosity and proactive learning mindset to support continuous growth both personally and for the business, and takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole