What are the responsibilities and job description for the Benefits & Leave Specialist - Human Resources (2024-2025) position at Prosper ISD?
Minimum Salary: $42,651/Days: 226
Primary Purpose:
Implement district leave program according to established policies, rules, and regulations. Process and provide timely notification and communication to employees and supervisors regarding leaves and absences. Assist in the administration of the employee benefits program for the district including Open Enrollment. Maintain records and provide assistance to employees to ensure effective use of benefits. Assist with communication between employees and third-party administrators to ensure accurate monthly activities.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
- Knowledge of administration of leave programs and applicable laws
- Ability to interpret and disseminate information to individuals and groups
- Effective communication and interpersonal skills
- Proficiency in keyboarding and file maintenance
- Ability to use software to develop spreadsheets, databases, and do word processing
- Knowledge of basic accounting principles
- Knowledge of administration of employee benefits programs and applicable laws
- Understanding of and commitment to customer care principles
Experience:
2 years of experience in human resources, insurance, or closely related field, preferred
Major Responsibilities and Duties:
Leave Administration
1. Process all long-term absences according to established guidelines including determining eligibility for various leave programs (e.g., family medical leave and temporary disability leave) and providing employees with appropriate and timely notice.
2. Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay, medical certification requirements, return-to-work dates, and fitness-for-duty requirements.
3. Work cooperatively with payroll department and risk management to process and coordinate all employee leaves and absences, including those relating to workers’ compensation claims.
4. Work with campus and departmental administrative staff to process daily absence reports.
5. Assist with employee orientation program and present information on leave benefits.
Benefits Administration
6. Assist in the administration of employee benefit programs such as group health insurance, dental, life, and other supplemental plans for new hire enrollment, resignations and qualified events.
7. Handle employee benefit inquiries and issues to ensure quick, equitable, and courteous resolution. Act as liaison between employees and third party administrators/insurance carriers to resolve administrative problems.
8. Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA), Health Insurance Portability and Accountability Act (HIPAA), IRS Regulations and Affordable Care Act (ACA).
9. Assist in conducting benefits orientation meetings and enrollment of new employees in benefit plans.
10. Assist with annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.
Records, Reports, and Correspondence
11. Track absence data and provide campus principals, other department heads, and others with trend reports.
12. Prepare correspondence, forms, and reports according to district standards and requirements.
13. Maintain employee leave and benefits records, including confidential medical information in accordance with federal and state laws and regulations and district policies and procedures.
Other
14. Follow district safety protocols and emergency procedures.
15. Perform other duties as assigned.
Supervisory Duties:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (under 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Salary : $42,651
