Payroll Specialist - 1st Shift

Position Summary 

This position has responsibility for Payroll and supports other Finance functions as needed, including Accounts Payable and Accounts Receivable.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

•  Payroll
  1. Prepare weekly/semi-monthly payroll for timely and accurate payment for 200 employees, including timecard review for hourly employees
  2. Update, terminate and place employees on leave as needed
  3. Benefit deduction updates as needed
  4. Off-cycle payroll adjustments as needed
  5. Prepare weekly/semi-monthly payroll journal entries
  6. Prepare month-end payroll journal entries
  7. Upload Benefits Report for Flex Spending and Dependent Care 
  8. Approve and Submit 401k Upload
  9. Supports VP of Finance and HR with internal and external audits as it relates to payroll functions (i.e. 401k, E&Y, JSOX, Proterial)
  10. Perform other job-related duties as requested or assigned
  11. Maintain and keep payroll files up to date
  12. Maintain employees’ files within ADP to ensure accuracy 
• Accounts Payable - Backup
  1. Support AP Specialist and act as backup
• Accounts Receivable - Backup
  1. Daily application of payments, credits and free text invoices
• General
  1. Assists financial leadership with discrepancies as well as new initiatives 
  2. Organizes, sorts and files documents and reports regularly
  3. Adheres to operating procedures and compliance guidelines including federal and state laws and regulations  
  4. Support, subscribe to and practice, 5S, JIT and Process Improvement activities
  5. Obey all safety rules, use caution in work activities, and continuously practice safe behaviors.
  6. Immediately report unsafe conditions/behaviors and work-related injuries to site supervision.
  7. Perform all other duties as assigned.

Education and Experience

• Minimum of an Associate’s Degree or equivalent work experience, ideally in Accounting or Business
• In-depth understanding of ADP WorkforceNow, with Enhanced Time & Attendance preferred
• 2 years’ experience working in payroll and accounting 
• Work well within a team environment and ability to act independently
• Proficiency using Excel and Word
• Strong verbal and written communications skills
• Excellent organizational and problem-solving skills
• Strong analytical skills
• Ability to prioritize, multitask, and troubleshoot activities
• Ability to deal with frequent changes, delays, or unexpected events
• Proven ability to maintain confidentiality
• Ability to make recommendations to effectively resolve problems or issues by using sound judgment consistent with policies and practices

Physical Demands

• Digital dexterity and hand/eye coordination in operation of office equipment, including PC
• Light lifting and carrying of files, supplies, etc.
• Ability to speak and hear customers, vendors, and other employees via phone or in person 
• Body motor skills sufficient to move from one office location to another  
• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift to 30 pounds at times.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

An Affirmative Action / Equal Opportunity Employer

Proterial Cable America provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. As a Federal Contractor, we encourage priority referral of protected veterans under VEVRAA.