Operations Assistant

Making a career move is a big decision. At ProTitleUSA, we have one of the industry’s most well-known brands. And while we’re committed to providing our customers with an exceptional experience, we believe that our employees deserve a great work environment, where they can grow, learn and achieve their professional dreams. Professional, friendly and encouraging; we are a fast-paced, fun place to work, learn and develop your skills. You’ll be creating a promising career for yourself and have the opportunity to earn a good living while helping our customers achieve an important goal - accurate investment or project decisions.

We are seeking a detail-oriented and proactive Operations Assistant to support our Township Search Process. This role involves coordinating with vendors, managing search requests, extracting and organizing data, and ensuring smooth communication between team members and external partners. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Vendor Coordination: Place township search projects with various vendors and ensure timely processing.
• Data Management: Abstract and organize key data from completed searches for internal use.
• Tax Certificate Orders: Request tax certifications from various vendors, monitor their progress, and input the information into our system once completed.
• Communication & Follow-ups: Maintain clear and professional communication with vendors and team members to ensure smooth workflow and resolve any issues.
• Process Support: Assist in managing and improving the efficiency of the township search and related processes.
• General Support: Perform other administrative and operational duties as assigned.

Qualifications/Job Requirements

: Some college is preferred, but High School Diploma accepted with experience

: Prior experience in operations, real estate, title research, or a similar field is a plus but not required.

· Customer Service

:

· Ability to work in a fast-paced environment

· Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with databases or CRM systems.

· Strong organizational and multitasking skills.

· Ability to pay close attention to detail, work under pressure and meet deadlines

· Attention to detail and accuracy in handling data.

· Maintain a positive team environment. Culture champion.

· Excellent verbal and written communication skills; ability to interact professionally with executives, managers and subject matter experts

:

· Drug Test

· Background Check

:

· Work environment – Office Setting

While this description is intended to be an accurate reflection of the position’s requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties as necessary.

Benefit Conditions:

· Waiting period applies

· Only full-time employees are eligible

Work Location:

· Southampton, PA 18966

Job Type:

· Full-time

Starting Pay: $18.00 per hour

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $17 - $18