Operations Assistant

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage and passion to drive life-changing impact to ZS.

Our most valuable asset is our people.

At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems—the ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.

Operation Assistant

We seek an organized, energetic full-time Operations Assistant to support our Princeton, New Jersey office. The Operations Assistant provides office services and facilities maintenance support, with other duties as assigned. This role requires in-office presence Monday through Friday.

What You’ll Do:

• Order all supplies; includes office, printer, kitchen, maintenance/cleaning, wellness, events, meetings, etc.
• Stock and maintain inventory of office, printer, and meeting room equipment/supplies.
• Stock and maintain inventory of supplies for: kitchen, pantry, maintenance/cleaning, wellness, events, meetings, etc.
• Maintain kitchen area (eg. run/unload the dishwasher, wipe down kitchen, restock supplies, pull recycling/trash when full, etc.)
• Maintain all rooms and shared workspaces. Reset, erase whiteboards, and stock all team rooms, phone rooms, conference rooms, and workstations.
• Handle incoming and outgoing mail and packages.
• Log building maintenance requests
• Log ID cards requests (new and deactivations)
• Maintain office bulletin boards and monthly wall calendar updates.
• Hour are 8:30am-5:30pm
  
  

Office Calendar and Space Scheduling

• Maintain office calendar with logistics for all meetings and events.
• Scheduling and approving conference room requests
• Assist with workspace reservations, as needed.
• Coordinate internal meetings/activities (i.e. scheduling and preparing conference rooms, catering, supply and material coordination, setting-up/resetting rooms, etc.)
  
  

Meetings and Events:

• Maintain meeting room facilities - restock supplies, clean-up, reset equipment/chairs.
• Set-up/breakdown/clean-up activities for office events and meetings
• Catering for office events and meetings (order, set-up, clean-up)
• Supply and material coordination
• Assist with planning of office events and service initiatives.
  
  

Other:

• Serve on fire/life safety floor team.
• Handle special projects with demanding deadlines.
• Address problems and troubleshoot with internal and external stakeholders.
• Assist with copying/organizing projects, as needed.
• Back-up coverage for Front desk reception (answering phones, greeting visitors, handling incoming/outgoing mail and deliveries)
  
  

What You’ll Bring:

• High school diploma or some college preferred, minimum age of 16 required.
• Prior work experience as an office assistant preferred.
• Ability to lift 50 pounds.
• Good time management skills, attention to detail, and flexibility
• Fluent in MS Office (Outlook Email/Calendars, Word, PowerPoint, Excel)
• Strong work ethic and initiative
• Maturity, the ability to follow instructions and to work independently.
• Professional appearance and demeanor with ability to exercise good judgment and discretion.
• Positive attitude and sense of humor.
  
  

Perks & Benefits:

ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

Travel:

Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.

Considering applying?

At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

To Complete Your Application:

Candidates must possess or be able to obtain work authorization for their intended country of employment.An on-line application, including a full set of transcripts (official or unofficial), is required to be considered.

NO AGENCY CALLS, PLEASE.

Find Out More At:

www.zs.com