What are the responsibilities and job description for the Office Operations Coordinator position at Protocol Van Lines Inc?
Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and facilitating communication between departments. This position requires a blend of strong organizational skills, attention to detail, and excellent customer service abilities. A successful Office Administrator will be adept at managing multiple tasks while maintaining a professional demeanor.
Responsibilities
- Manage day-to-day office operations, ensuring efficiency and organization.
- Serve as a personal assistant to senior management, handling scheduling and correspondence.
- Operate phone systems to manage incoming calls and direct them appropriately.
- Maintain and organize files, both physical and digital, ensuring easy access to information.
- Utilize Google Suite for document creation, data management, and collaboration with team members.
- Provide exceptional customer service by addressing inquiries and resolving issues in a timely manner.
- Assist in the preparation of reports, presentations, and other documentation as needed.
- Support the onboarding process for new employees by coordinating training sessions and resources.
Requirements
- Proficiency in Google Suite applications (Docs, Sheets, Drive) is essential.
- Previous experience as a personal assistant or in an administrative role is preferred.
- Strong computer literacy with the ability to type efficiently and accurately.
- Familiarity with phone systems and excellent phone etiquette are required.
- Bilingual candidates are encouraged to apply, as this will enhance communication with diverse clients.
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Strong interpersonal skills with a focus on providing outstanding customer service.
- A proactive attitude towards problem-solving and the ability to work independently or as part of a team.
If you are an enthusiastic individual looking to contribute to a dynamic team environment while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $23.99 - $26.01 per hour
Expected hours: 35 – 45 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
People with a criminal record are encouraged to apply
Ability to Commute:
- Colonie, NY 12205 (Required)
Ability to Relocate:
- Colonie, NY 12205: Relocate before starting work (Required)
Work Location: In person
Salary : $24 - $26