What are the responsibilities and job description for the Administrative Assistant position at Prudent Engineering?
What you'll be able to do:
Provide essential support to the team by performing a wide range of administrative and clerical tasks. This is a vital role in keeping the project running efficiently and supporting various team members in achieving their objectives.
Key Responsibilities:
- Answer phone calls, emails, and other communications in a professional manner.
- Manage calendars, schedule appointments, and arrange meetings for the team.
- Attend meetings, record, edit & publish meeting minutes for multiple meetings.
- Organize, file and maintain electronic files, records, and documents.
- Assist with development of power point presentations, written reports, and other materials.
- Organize & inventory office supplies and place orders as needed.
- Coordinate travel arrangements and accommodations for team members.
- Assist in organizing and managing events.
- Support with various administrative tasks as needed.
The minimum requirements we seek:
- High school diploma or equivalent required; associate or bachelor's degree preferred.
- Previous experience in an administrative role is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficiency in Bluebeam software (PDF).
- Excellent communication skills, both written and verbal.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- A positive attitude and strong attention to detail
About the Firm:
Our mission: Transforming infrastructure for the next generation with passion and kindness.
We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design. Condition and safety inspection. Civil and site engineering support. Construction inspection and administration. Survey and mapping and hydrographic services.
Prudent Engineering is an Equal Opportunity Employer.
- Actual compensation may vary based on work experience, location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.
