Contracts and Business Development Manager

CONTRACTS & BUSINESS DEVELOPMENT MANAGER

Prunuske Chatham, Inc. (PCI) is a small, multi-disciplinary company that specializes in
ecological restoration and resolving environmental challenges in Northern California.
Our team of scientists, planners, landscape architects, engineers, and constructors work
collaboratively to produce high quality restoration outcomes for our clients. PCI is
committed to maintaining a workplace that fosters creativity and produces tangible
benefits for our clients and the environment. PCI is an at-will employer. www.pcz.com.

Summary
PCI is seeking a responsible Contracts and Business Development Manager to join our
team in Sebastopol. Primary responsibilities will involve the development and
management of contracts and subcontracts, assistance in the preparation of
proposals, cost estimates and statements of qualifications, workload forecasting,
schedule and budget management, marketing oversight, client relations and aid in the
overall efficiency of the consulting and construction groups as a whole.

The ideal candidate will be highly organized, self-motivated team player, detail
oriented, possess strong analytical skills, and be adept at contract management and
business development. Previous experience in a design/construction firm and/or
familiarity with facilitating design projects is a requirement. This is a full-time, hybrid,
salaried position with a minimum of 3 days per week in the office required.

Reports to: Candidate will report to COO and CEO and work closely with financial
controller, group managers and leadership team.

Responsibilities
This is only a summary of the typical functions of the job, not an exhaustive list.

Contract Management

Develop, review and provide quality control on all PCI contracts both internal
and external

Support project managers with subcontract development for outside consultants
and vendors

Analyze contracts for risk exposure including indemnification clauses, limits of
liability, insurance requirements, etc.

Work with insurance providers and brokers to obtain certificates and bonds

Work with COO, CEO, managers and clients on negotiating contract terms

Manage and update existing contracts (extensions, close-out, etc.)

Stay up-to date with California law and legislative changes

Business Development

Review requests for proposals and identify viable options for potential work;
summarize opportunities and present to leadership team

Outreach to new potential clients and existing clients

Develop SOQs and supporting materials

Support consulting and construction teams in developing proposals, helping with
bids, and cost estimates

Document Formatting

Ensure all outgoing documents conform to PCI internal standards and there is
consistency in deliverable formats for proposals, contracts, and other documents

Support the company at large and provide guidance to ensure all documents
are formatted correctly and current templates are being used

Workload Forecasting and Management

Work with project managers to ensure deadlines, budgets and conditions
described on contracts are being met and manage changes to fee schedules
and timelines

Maintain organized system of digital records

Support Design Group Manager and COO with ongoing maintenance and
updates of design group schedule and forecast

Marketing Oversight

Help guide social media posts and website updates

Assistance with conference and workshop showings

Support COO & CEO

Work with COO and CEO on development of internal policies as needed

Assist COO and CEO on recruitment efforts

Requirements and skills

Bachelor’s degree with business or law related focus of study

Minimum 7 years work experience in a design or construction firm facilitating
design and/or construction projects

Knowledge of legal requirements involved with contracts

Ability to manage multiple jobs simultaneously

Ability and willingness to respond to last minute requests and meet deadlines

Experience managing complex schedules and budgets

Self-starter, creative problem solver, critical thinker

Strong analytical and organizational skills

Keen attention to detail, with an ability to spot errors

Excellent verbal and written communication skills

Proficient in MS Suite and Bluebeam and scheduling software

Ability to format documents with ease and a good sense of graphics

Ability to work well with staff, managers, executives, external partners and clients

Ability to sit for periods of time and use a keyboard

Salary & Compensation

This is a salaried, full time, management position with benefits, including: health, vision,
dental and life/AD&D insurance, Safe Harbor 401k Plan, paid holidays and discretionary
time off. Salary range $110-145k annually depending upon experience.

Please send resume and cover letter to: hr@pcz.com