Personal Assistant to CEO

Job Title: Executive Assistant / Receptionist
Location: Psalms 23 Loving Care Residential
Reports To: Chief Executive Officer (CEO)
Job Type: Full-Time
Compensation: $18.00 – $20.25 per hour (based on experience)

Position Overview:

Position Title: Executive Office Assistant

Location: 4321 N West Ave#105 Fresno, Ca 93705

Reports To: Executive Director/Facility Manager

Type: Full-time

Overview:

The Executive Office Assistant plays a crucial role in supporting the daily operations of adult residential facilities. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will assist executive leadership in administrative tasks, communication, and coordination of activities that ensure the smooth functioning of the facility.

Key Responsibilities:

Administrative Support:**

Provide high-level administrative support to the Executive Director and other senior staff.

Manage calendars, schedule meetings, and organize travel arrangements.

Prepare and distribute meeting agendas, minutes, and relevant documentation.

Communication:**

Serve as the primary point of contact for internal and external communications.

Draft emails, reports, and correspondence on behalf of the executive team.

Maintain confidentiality of sensitive information and communications.

Documentation and Record Keeping:**

Ensure accurate and timely filing of documents and records, both electronic and physical.

Assist in the preparation of reports, presentations, and other materials as needed.

Maintain up-to-date knowledge of facility policies, procedures, and regulations.

Facility Coordination:**

Assist in coordinating activities and events for residents and staff.

Support recruitment efforts by scheduling interviews and managing candidate communications.

Liaise with other departments to facilitate smooth operations and communication.

Financial and Budgetary Assistance:**

Help manage budgets and track expenditures related to office operations.

Process invoices, manage petty cash, and assist with financial reporting.

Compliance and Quality Assurance:**

Assist in maintaining compliance with state and federal regulations governing adult residential facilities.

Support quality assurance initiatives and contribute to continuous improvement efforts.

Qualifications:

Education:** Associate degree or higher in business administration, healthcare management, or a related field preferred.

Experience:** Minimum of 2-3 years of administrative experience, preferably in a healthcare or residential facility setting.

Skills:**

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and various office software.

Strong organizational and time-management skills.

Excellent written and verbal communication abilities.

Ability to handle sensitive information with discretion.

Familiarity with regulations governing adult residential facilities is a plus.

Personal Attributes:

Strong interpersonal skills and a customer-oriented approach.

Ability to work independently and as part of a team.

Adaptable and able to thrive in a dynamic environment.

Strong problem-solving skills and attention to detail.

Benefits:

Retirement plan options

Paid holidays

Opportunities for professional development and training

This job description provides a comprehensive overview of the responsibilities and qualifications for an Executive Office Assistant in adult residential facilities. Adjustments can be made to tailor it to specific organizational needs or requirements.

Qualifications

• Proven experience in executive administrative support and personal assistance
• Strong organizational skills with effective calendar management
• Proficient in Microsoft Office and Google Suite applications
• Excellent phone etiquette and customer service skills
• Familiarity with event planning and office management
• Ability to handle data entry, filing, and clerical tasks efficiently
• Experience with QuickBooks and bookkeeping is a plus

Responsibilities

• Provide executive administrative support, managing calendars and scheduling appointments efficiently.
• Answer phone calls with professionalism and maintain a welcoming front desk presence.
• Assist with event planning and coordination, ensuring all logistics are handled smoothly.
• Perform data entry, filing, and clerical tasks to support office operations.
• Utilize Microsoft Office and Google Suite for document preparation and communication.
• Maintain organization within the office and assist with bookkeeping tasks as needed.

Why Join Psalms 23 Loving Care Residential?

At Psalms 23 Loving Care Residential, we are committed to providing a loving and caring environment for our residents and employees alike. As an Executive Assistant / Receptionist, you will be an integral part of our team, ensuring that the office operates smoothly and efficiently. We offer competitive compensation, opportunities for growth, and a comprehensive benefits package in a supportive and welcoming work environment.

Equal Opportunity Employer:

Psalms 23 Loving Care Residential is an Equal Opportunity Employer. We are committed to providing a diverse and inclusive workplace where all employees are treated with respect and dignity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Job Type: Full-time

Pay: $18.00 - $20.25 per hour

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Fresno, CA 93705 (Preferred)

Ability to Relocate:

• Fresno, CA 93705: Relocate before starting work (Preferred)

Work Location: In person

Salary : $18 - $20