CEO Executive Assistant (Premium Bottled Waters LLC)

Executive Assistant to the CEO Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional administrative skills and the ability to manage multiple tasks efficiently. This role requires a strong understanding of office operations, accounts receivable and accounts payable (AR/AP) experience, excellent communication abilities, and a commitment to maintaining confidentiality.

Duties & Responsibilities

• Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
• Oversee accounts receivable and accounts payable functions, ensuring timely invoicing, payments, and reconciliations.
• Handle incoming communications through various channels, demonstrating excellent phone etiquette and professionalism.
• Maintain and organize files, ensuring all documents are easily accessible and up-to-date.
• Assist in data entry tasks and maintain accurate records using QuickBooks and other financial software.
• Coordinate event planning for meetings, conferences, and corporate events, ensuring all logistics are handled smoothly.
• Manage the CEO’s Outlook Calendar, scheduling meetings and preventing conflicts.
• Prepare reports, draft correspondence, and perform clerical duties as needed.
• Collaborate with other departments to facilitate communication and project management.

Experience & Qualifications

• Proven experience as an Executive Assistant, Office Manager, or in an administrative role is preferred.
• Strong proficiency in QuickBooks for AR/AP tasks, as well as Microsoft Office Suite (Outlook, Excel, Word, and Calendar management).
• Experience in accounts receivable and accounts payable is required.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks efficiently.
• Familiarity with phone systems, clerical duties, and general office administration is a plus.
• Event planning experience is desirable but not mandatory.
• Strong attention to detail and ability to maintain strict confidentiality.

This position is an excellent opportunity for individuals looking to grow their career in an executive support role while also managing key financial processes that contribute to the success of our organization.

Apply today and be a part of our dynamic team!

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Madera, CA 93637 (Preferred)

Ability to Relocate:

• Madera, CA 93637: Relocate before starting work (Preferred)

Work Location: In person

Salary : $25 - $35