What are the responsibilities and job description for the Payroll Administrator position at PSI Group Acquisition Company?
Company Overview:
Performance Systems Integration (PSI) is a leading company in the Fire & Life Safety industry, serving customers across Washington, Oregon, California, and Idaho. We offer a wide range of Fire & Life Safety programs, including Fire Alarm, Fire Sprinklers, and Fire Extinguishers, along with related services. At PSI, we are committed to being the best place to work in the industry by prioritizing the well-being of our employees as a key to delivering exceptional service to our customers.
Summary
This position is responsible for ensuring all payroll procedures are in line with governmental laws and policies while maintaining payroll files and reports and preparing and running bi-weekly payroll.
Job Duties
Enter, review, and maintain payroll processing systems to ensure timely and accurate processing of bi-weekly payroll transactions, including salaries, bonuses, paid leave, deductions, and taxes.- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Conduct or assist with record audits and mandatory reports, including I-9 audits, Equal Employment Opportunity (EEO)-1 filings, and payroll audits.
- Ensure accurate and timely processing of payroll updates such as new hires, terminations, address changes, and changes to pay rates.
- Facilitate accurate and timely delivery of employer contributions and employee payroll deductions to carriers and service providers.
- Prepare and maintain accurate payroll records and reports.
- Issue or reissue physical or replacement checks or direct deposits due to payroll errors or terminations.
- Record and process federal and state payroll tax deposits.
- Stay updated on regulatory changes related to payroll.
- Adhere to OSHA and company safety programs to maintain a safe work environment.
- Comply with company policies, local, state, and federal laws.
- Maintain regular, punctual attendance and collaborate with team members in a cooperative environment.
- Respectfully take direction from the manager.
- Perform other duties as assigned.
Qualifications
Education & Experience
Bachelor’s degree in Accounting, Business Administration, or related field required.- 3–5 years of payroll experience.
- Multi-state payroll experience (Oregon, Washington, California, Idaho, Montana) preferred.
Certificates, Licenses, and/or Registrations
Certified Payroll Professional (CPP) preferred.
Skills and Abilities
Extensive knowledge of payroll functions, including preparation, balancing, internal control, and payroll taxes.- Ability to handle sensitive and confidential information with discretion.
- Strong organizational and time-management skills with the ability to meet deadlines.
- Adaptability, flexibility, and the ability to accept constructive feedback.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams) and advanced Excel functions (pivot tables, VLOOKUP, formulas).
- Proficiency in payroll processing software such as ADP and the ability to learn industry-specific devices and software.
- Effective verbal and written communication and interpersonal skills.
Language Skills
Proper business English usage, grammar, spelling, and punctuation.- Strong communication skills, including written and verbal communication.
Mathematical Skills
Ability to calculate basic math, fractions, percentages, and decimals.- Strong aptitude for numbers and financial data.
Work Environment
Office environment with frequent computer use.- Noise levels are typically quiet to moderate.
Physical and Mental Demands
Ability to sit, stand, walk, and perform repetitive motions such as typing for extended periods.- Occasionally lift and carry up to 25 pounds.
- Vision requirements include close vision, distance vision, and depth perception.
Shift
Monday through Friday, 8:00 AM – 5:00 PM.
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Reasonable accommodation will be evaluated individually, considering the job’s requirements and the individual’s needs.
This job description does not constitute an employment agreement and is subject to change as business needs and requirements evolve.
