Administrative and Operations Assistant

Overview
Psychiatry Redefined is seeking a highly organized, detail-oriented, and proactive person with a variety of administrative, and research. The ideal candidate will possess strong writing, organizational, and communication skills, along with an interest in AI technologies and a background or interest in science-related fields. This role involves a blend of administrative coordination, operational support, project management, research, and other tasks and projects as assigned. This position has flexible working hours, but with some weekend meetings.

This position is great for anyone who is involved in a science or tech-related grad school program, looking to earn extra income while being exposed to a fast-growing and competitive healthcare education start-up environment.

Key Responsibilities:

• PowerPoint Presentations: Develop and edit professional PowerPoint presentations for style, clarity, and consistency, ensuring they align with PR's professional branding and communication goals.
• Project Management: Organize and manage various projects, including writing, research, coordination, and patient-care-related initiatives. Prioritize tasks and ensure deadlines are met while maintaining high standards of quality and attention to detail.
• Scheduling & Coordination: Manage complex scheduling tasks, including organizing webinars, coordinating travel, and handling other business-related tasks. This includes scheduling appointments with patients, family consultations, and follow-up tasks.
• Research & Writing: Conduct research on relevant psychiatric topics, new treatments, and developments in mental healthcare. Assist with writing, editing, and organizing documents, reports, or publications.
• AI & Technology Use: Utilize AI tools to enhance workflow, research, and business operations. Demonstrate interest and initiative in exploring AI-related projects, particularly in the context of mental health and psychiatry.
• LinkedIn & Online Presence Management: Manage and update the psychiatrist’s LinkedIn profile and other professional online platforms, ensuring that content is current and consistent with professional goals and branding.
• Weekend Availability: Provide some weekend availability for urgent tasks or special projects as needed.

Qualifications:

• Bachelor’s degree in a science or tech related field.
• 2 years of administrative experience.
• Strong project management and organizational skills.
• Experience with PowerPoint, Microsoft Office Suite, and Google Workspace.
• Familiarity with AI tools or technologies is a plus, with an interest in applying these to business and healthcare contexts.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple projects simultaneously.
• Comfort with in-person meetings 2-3 days per week in the Waltham, MA area, and the ability to manage remote work tasks effectively.
• Tech-savvy with proficiency in social media management, especially LinkedIn.
• Some weekend availability for urgent tasks or special projects.
• Interest or experience with AI applications in business or healthcare is highly desirable.
• A passion for mental health and an eagerness to learn and grow within the field.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 15 – 20 per week

Schedule:

• Choose your own hours
• Weekends as needed

Application Question(s):

• Are you willing to participate in weekend in-person and phone meetings as needed?

Ability to Commute:

• Auburndale, MA 02466 (Preferred)

Work Location: Hybrid remote in Auburndale, MA 02466

Salary : $20