Administrative Assistant

• Title: Administrative Assistant
• Pay rate: $25.00/hourly
• Location: 100% onsite Midland Tx, 79701
• Duration: 6 months plus possible extensions
• Interviews: In person
• Daily Work Schedule: Daily hours 7:30 am to 4:00 pm
  
  

Job Description:

• Administrative Assistant
• Provide a broad scope of administrative support for all Supervisors in the West Texas Construction Services group.
• Process and monitor documentation, compile data, reconcile and provide reports which maintain company records and ensure audit accountability.
  
  

Principal Accountabilities (Including but not limited to):

• Process invoices, mail, correspondence, time entry, expense reports, material requisitions, and other administrative paperwork.
• Maintain logs, collect receipts, and verify expenditure account classification and approval.
• Resolve discrepancies, reconcile statements received and verify account distribution.
• Assist in coordinating meetings and other activities.
• Custodian of office equipment such as fax, printer, postage, and copy machines.
• Assign cell phones and coordinate repairs and billing.
• Purchase and maintain office supplies and other goods.
• Provide assistance to others on the use of PC software and hardware, as needed.
• Perform data entry and assist in tracking and reporting information in a variety of corporate proprietary computer applications such as UltiPro, FIM, Maximo, WMIS, DEIS, EI, DIS IDispatch.
• Maintain records and repairs for transportation assets such as licenses, permits, inspections, registrations, and insurance.
• Reports and maintains records on vehicle usage and maintenance.
• Dispatch for on-call and emergency situations.
• Create invoices for claims of lost or stolen materials and equipment.
• May oversee building maintenance and custodial functions.
• Performs all essential aspects and functions of the job as well as any other specific job requirements.
• Create Job Jackets for Work Request.
• Maintain spreadsheets for Job Jacket tracking.
• Set up Catering for business lunches/meetings
• Assist with filing and maintaining all job jacket files and archives.
• Book hotels for FCC and Supervisor travel.
• Purchase beverages and snacks and stock kitchen area.
• Contact Contractors weekly to acquire availability and maintain availability spreadsheet.
  
  

Job Attributes:

• High School Diploma, GED, or equivalent
• Previous administrative work experience in a related field
• Strong computer skills including Microsoft Word, Excel, and Power Point
• Keyboarding and typing proficiency
• Effective communication and interpersonal skills
• Ability to operate standard office equipment
• Be able to respond for call out duty within a reasonable time frame of receiving a request to report to work outside of normal working hours.
  
  

Dress Code:

• Normally office casual is acceptable (jeans/slacks and shirts)
  
  

Note:

• Title: Administrative Assistant
• Pay rate: $25.00/hourly
• Location: 100% onsite Midland Tx, 79701
• Duration: 6 months plus possible extensions
• Interviews: In person
• Daily Work Schedule: Daily hours 7:30 am to 4:00 pm Monday to Friday. 30-minute lunch. Overtime when needed for work completion or storms.
• Trips: There are a few times (2-3) a year when the successful candidate will be involved in out-of-town meetings that could require overtime for travel or an overnight stay.
  
  

Pay Range: $23.00 - $25.00

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.