Administrative Assistant

Job Title: Office Services Coordinator

Location: Washington, DC.

Duration: 4 Month of Project (Temp to Hire based on performance)

Pay Rate: $24/hr. $25.92/hr. on W2 (without benefit)

Shift: Monday - Friday 7:45am - 5pm with 1 hour lunch.

Job Summary:

• Works under direct supervision, provides routine reception and administrative support to an office.
• Receives and directs incoming calls and visitors to appropriate personnel.
• Solves routine issues and escalates accordingly.
• Ability to provide general hospitality services and maintaining a client-ready reception area, conference rooms and other common areas.
• Requests building and/or equipment services as needed.
• Ability to perform general clerical duties such as distributing and tracking packages, posting mail and arranges messenger services as needed. Troubleshoots for missed deliveries
• Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
• Orders office supplies and other common use items for the office/location.
• Oversees the proper maintenance of office equipment to include copiers, phone systems and printers (color and B&W).
• Solves minor equipment problems independently.
• Oversees the proper maintenance of off-site storage records (tape back-up and hard copy).
• Maintains relationship with vendors that provide services and goods to the office.
• Ensures proper coding of invoices for services or goods for expense tracking purposes.
• Provides information on brokers and project or listing details for proper expense allocation.
• Other duties as needed.
• No formal supervisory responsibilities in this position.
• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

What You’ll Need:

• High School Diploma or GED required.
• Front Desk, Concierge, customer service or other hospitality experience preferred.
• Minimum of one year(s) related experience (e.g. Front Desk, Concierge or Customer Service roles)
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to ensure cleanliness and organization of common areas and workspaces via regular office walkthroughs.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations.
• Requires basic analytical skills.
• Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, Teams, etc.
• Ability to work flexible work schedules based on business needs.

Physical Requirements:

• The ability to lift up to 40 pounds and perform frequent physical tasks such as setting up meeting rooms, walking through the office space or managing office supplies.
• The ability to stand for extended periods of time..