Assistant District Manager - Special Districts

Public Alliance, a division of The Management Trust, delivers management services to over 60 of Colorado's Special Districts, including metropolitan districts. If you're ready to join a dynamic and supportive team, we encourage you to explore this opportunity.
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POSITION PURPOSE:
The Assistant District Manager provides operational, administrative, and project support to District Managers and the Boards of Directors. This role supports the effective delivery of district services, vendor oversight, compliance tasks, and communication with residents and stakeholders. It is well-suited for a highly organized, service-minded professional interested in growing a career in special district management.
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JOB DUTIES AND RESPONSIBILITIES:
Board Relations & Governance

• Assist in preparing Board meeting agendas, packets, and minutes in accordance with statutory requirements.
• Facilitate and lead Board meetings, including presenting updates, delivering reports, and guiding discussion on action items and recommendations.
• Support Board election processes, including candidate communication and coordination with the Designated Election Official (DEO).
• Maintain accurate and compliant records, contracts, and governing documents for each district.
• Deliver regular operational updates to Senior District Manager.

Financial & Vendor Support

• Collaborate with financial teams to assist with district budget tracking, expense management, and reporting.
• Process vendor invoice submission and approvals, ensuring timely payment.
• Help monitor district assessments, fees, and revenue-related processes.
• Assist in the administration and tracking of district service contracts and vendor performance.

District Operations & Compliance

• Travel to district to conduct site visits to monitor vendor work, identify issues, and ensure contract compliance.
• Support the implementation of operational policies and maintenance programs.
• Assist in managing capital improvement projects and long-range planning initiatives.

Resident & Community Engagement

• Serve as a point of contact for residents, resolving inquiries with professionalism and efficiency.
• Prepare email newsletters, resident updates, and updates to website content.
• Support project coordination for public-facing initiatives such as landscaping, parks, and amenities.
• Lead community engagement initiatives, including social event planning, amenity reservations, community gardens, and policies for use of public amenities.
• Conduct violation inspections, review homeowner applications for exterior modifications, and assist in the enforcement of district guidelines and covenants.

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REQUIREMENTS:

• Prior experience in special district management, municipal administration, homebuilder or community developer support, or homeowner association management helpful.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Basic financial understanding, including budgeting and vendor contract administration.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong interpersonal skills and a customer service-oriented mindset.
• Willingness to work occasional evenings and weekends for Board meetings and community events.
• Valid driver’s license, vehicle insurance, and clean driving record.

Job Type: Full-time

Pay: $62,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $62,000 - $75,000