What are the responsibilities and job description for the PERSONNEL SPECIALIST position at Public Employees Retirement System?
Anticipated Interview Dates: We anticipate holding in-person interviews starting the week of April, 28, 2025.
Telework Information: This position is eligible for a hybrid work schedule, with up to two days of remote work and three days or more onsite, per week.
Do you enjoy the fast-paced environment of Human Resources? The Human Resources Division, Personnel Transactions Unit, is currently seeking enthusiastic and resourceful individuals with outstanding customer service skills to serve as a Personnel Specialist. As a Personnel Specialist, you will ensure CalPERS team members are receiving their pay and benefits, while learning about various HR functions and how they intersect with payroll and benefits. As a Personnel Specialist, some of the responsibilities include (but not limited to):
- Interpreting and applying governmental laws and rules concerning personnel transactions
- Solving payroll issues by utilizing reference materials, policies, and procedures
- Answering payroll and benefit inquiries from employees
- Reviewing and reconciling attendance and payroll records
- Processing health, dental, and vision benefits in accordance with the Benefits Administration Manual
- Processing employee appointments and separations
NOTE: This classification is eligible for a $2,400 per year recruitment and retention pay differential after twelve qualifying months in the classification.
Working Hours for this position are Monday – Friday, from 8:00 a.m. – 5:00 p.m.
How did you hear about this position? Tell us in this brief survey.
You will find additional information about the job in the Duty Statement.
Working Conditions
- This position is designated as office-centered and works primarily onsite at the Sacramento, CA -Headquarters at least three weekdays.
- Must be able to work Monday – Friday, from 8:00 a.m. – 5:00 p.m.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- PERSONNEL SPECIALIST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
A: $3,913.00 - $4,897.00
D: $5,033.00 - $6,299.00
Department Information
If you are interested in becoming part of a diverse and inclusive workforce where talent, experience, and expertise are valued, CalPERS invites you to apply for this employment opportunity. To find out more about our Diversity, Equity, and Inclusion efforts, visit our website!
To take a look at CalPERS as a destination employer, view this YouTube video.
Special Requirements
Please provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Applications received without an SOQ or those that do not respond to the specific questions below will not be considered.
The SOQ must be typed, titled “Statement of Qualifications,” and each response must be numbered and list all relevant experience, education, and training, including places of employment, dates, and duties performed. The SOQ must not exceed two pages in length and must not have font smaller than 11 point, Arial Font.
- Based on your understanding of the duty statement, describe how your education, knowledge and/or experience makes you the most qualified person for this role.
- Share an example when you had competing priorities. How did you prioritize your workload to ensure deadlines were met? What was the outcome?
Minimum Qualifications
All experience and education relating to the Minimum Qualifications (MQs) listed on the Classification Specification should be included in your application package to clearly demonstrate how you meet the MQs for this position. If you are using education to meet MQs, please include your transcripts with your application package. If you have a degree from outside of the United States, you must submit an evaluation of this degree to determine the US equivalency. If you need an evaluation, you can visit the National Association of Credential Evaluation Services (NACES) website to find organizations that provide these services. The Classification Specification is located on this Job Posting under "Minimum Requirements."
Please Note: You may need to pass an examination to establish list eligibility prior to a final offer of employment. To find and take an exam, visit CalHR’s CalCareers website.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/7/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - In addition to completing your online job application, you must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Please see the Special Requirements section for instructions and questions for the SOQ. Applications received without an SOQ will not be considered.
Desirable Qualifications
- Ability to apply time management practices to prioritize, schedule and complete work effectively
- Knowledge of the State’s personnel transactions policies, practices and programs
- Ability to work on multiple tasks or parts of tasks simultaneously
- Ability to research and/or apply laws, rules, regulations, and bargaining unit contacts concerning personnel transactions
- Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions that may impact previously established assignments
Benefits
Some added benefits CalPERS offers include:
- Alternate Work Schedules
- Flexible Work Hours
- Onsite childcare facility
- Onsite fitness center
- Onsite café and nearby restaurants
- Free onsite parking available Mondays and Fridays, subject to change
- Free offsite parking available with shuttle service Tuesdays, Wednesdays and Thursdays
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
HRSD Selection Services
(916) 795-2444
recruitment@calpers.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:CalPERS EEO
(916) 795-3675
EEO@calpers.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Offer
Live Scan
Candidates not currently employed at CalPERS are required to submit to a criminal history review process utilizing Live Scan fingerprinting.
CalPERS Disclosure Requirements
If employed, you may be subject to rules imposed by Personal Trading Regulations and Conflict of Interest Code that apply to CalPERS team members, which require disclosure of certain investment information and use of a designated trading platform for securities transactions, as well as filing a Statement of Economic Interest (Form 700)
Sponsorship
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship now or in the future.
Please do not include any confidential information on any documents in your application package. Confidential information that should be excluded or removed from these documents include, but is not limited to, your social security number, date of birth, marital status, personal photos, a copy of your driver’s license, equal employment opportunity data, examination scores, and LEAP status.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Salary : $2,400
