Finance Office Coordinator

PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID-19 before the first day of employment. We will offer the vaccination at no cost via our Health Centers.

JOB OVERVIEW:

The role of the Finance Office Coordinator is to support the leadership and staff of the Accounting and Finance department of PHMC in a variety of administrative and accounting functions. The Office Coordinator reports to the Chief Financial Officer and supports the CFO and the Managing Directors of Finance.

RESPONSIBILITIES:

Administrative

• Onboard new hires and ensure they adhere to HR policies and procedures.
• Assist the Finance team with IT orders and requests.
• Identify available workspaces for new hires and work with the IT department to set up workstations and office equipment.
• Maintain leadership’s calendars and schedule meetings using Zoom, Microsoft Outlook, and Microsoft Teams.
• Schedule and maintain a calendar of department-wide meetings.
• Coordinate Finance guest registration through the Visitor Management System application.
• Distribute mail.
• Act as a liaison between Facilities and Finance departments regarding building maintenance issues.
• Order and maintain office supplies using the W.B. Mason website.
• Assist in the distribution of electronic correspondence and financial documents internally and externally.
  
  
  

Accounting

• Enter invoices and apply invoice codes using the Data Management System application.
• Reconcile the CFO’s monthly corporate credit card expenses by uploading documents using the Expensify application.
• Log and upload checks using a web banking portal.
• Update monthly finance rent allocation.
• Maintain audit records and other corporate documents.
• File 990s.
• Assist the Contracts department with administrative and clerical functions.
  
  
  

SKILLS:

• Detail oriented
• Flexible
• Ability to juggle multiple priorities
• Solid administrative and analytical skills
• Proficient in Microsoft Office Suite
• Highly organized
• Strong interpersonal skills with the ability to handle confidential and/or sensitive situations
• Ability to resolve conflict and de-escalate situations
• Strong communication skills
• Ability to follow directions with little supervision
• Self-motivated with good time management skills
  
  
  

QUALIFICATIONS:

Must meet one of the following:

• Preferred: Have a bachelor’s degree and at least 3 years of related experience in a professional office setting
• Have a high school diploma or equivalent and at least 5 years of related experience
  
  
  

SALARY GRADE: 19

PHMC is an Equal Opportunity and E-Verify Employer.