Finance Office Coordinator

Job Details

Description

PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID-19 before the first day of employment. We will offer the vaccination at no cost via our Health Centers.

Job Overview

The role of the Finance Office Coordinator is to support the leadership and staff of the Accounting and Finance department of PHMC in a variety of administrative and accounting functions. The Office Coordinator reports to the Chief Financial Officer and supports the CFO and the Managing Directors of Finance.

Responsibilities

Administrative

• Onboard new hires and ensure they adhere to HR policies and procedures.
• Assist the Finance team with IT orders and requests.
• Identify available workspaces for new hires and work with the IT department to set up workstations and office equipment.
• Maintain leadership’s calendars and schedule meetings using Zoom, Microsoft Outlook, and Microsoft Teams.
• Schedule and maintain a calendar of department-wide meetings.
• Coordinate Finance guest registration through the Visitor Management System application.
• Distribute mail.
• Act as a liaison between Facilities and Finance departments regarding building maintenance issues.
• Order and maintain office supplies using the W.B. Mason website.
• Assist in the distribution of electronic correspondence and financial documents internally and externally.
  
  

Accounting

• Enter invoices and apply invoice codes using the Data Management System application.
• Reconcile the CFO’s monthly corporate credit card expenses by uploading documents using the Expensify application.
• Log and upload checks using a web banking portal.
• Update monthly finance rent allocation.
• Maintain audit records and other corporate documents.
• File 990s.
• Assist the Contracts department with administrative and clerical functions.
  
  

Skills

• Detail oriented
• Flexible
• Ability to juggle multiple priorities
• Solid administrative and analytical skills
• Proficient in Microsoft Office Suite
• Highly organized
• Strong interpersonal skills with the ability to handle confidential and/or sensitive situations
• Ability to resolve conflict and de-escalate situations
• Strong communication skills
• Ability to follow directions with little supervision
• Self-motivated with good time management skills
  
  

Qualifications

Must meet one of the following:

• Preferred: Have a bachelor’s degree and at least 3 years of related experience in a professional office setting
• Have a high school diploma or equivalent and at least 5 years of related experience
  
  

SALARY GRADE: 19

PHMC is an Equal Opportunity and E-Verify Employer.