What are the responsibilities and job description for the Contracts/Legal Administrator position at Publicis Groupe Holdings B.V?
At Re:Sources, we like to think we’re the backbone of Publicis Groupe, an ensemble of stellar advertising and public relations brands. We provide our peers technology, finance, operations, and legal solutions that enable them to excel with their clients. We’re over 80,000 worldwide, and growing.
There’s so many exciting things to do, we’re looking for the right people to make it all happen.
Why join us?
Now is an amazing time to join us. We’re dedicated to providing the best portfolio of tools and talent to help differentiate our brands across the globe.
Because we’re committed to collaboration, creativity, innovation, sharing, and limitless possibility, we’re continuously evolving as a world-class organization. The way we work, and the spaces in which we work, enable us to succeed in a way that produces our best.
We excel because we ensure Re:Sourcers are inspired, dedicated, healthy, and innovative. Our benefits are but one incredible aspect of this.
In short, we’re establishing what it means to love what you do, and we’d love you to come help us.
By the way, Re:Sourcers are a diverse group of people, and we invite everyone to apply. We don’t let race, gender, disability, religion, sexual orientation, national origin, citizenship status, veteran status, pregnancy status, or any other conceived differences limit who we are and what we can accomplish!
Overview
The Legal Department seeks a talented, self-starting Contracts/Legal Administrator to join its team. Publicis Groupe is the third largest advertising network in the world, and the individual hired into this role will assist in-house attorneys with review, drafting and management of basic contracts, work directly with attorneys, client teams and creative and media departments to manage legal services, and occasionally review advertising and promotional materials to identify, communicate and help resolve clearance issues before production. The Contracts/Legal Administrator will work primarily with the digital agencies within Publicis Sapient, a digital transformation platform, which is part of Publicis Groupe.
Responsibilities
The candidate’s primary responsibilities will include:
- Assist attorneys in the review and negotiation of basic legal agreements (confidentiality agreements, vendor agreements, licenses, etc.).
- Draft and circulate contract summaries and assist in managing contracts.
- Assist with litigation matters and department projects.
- Review advertising and promotional materials for clearance issues and assist in resolution of issues.
- Some general administrative tasks that may include organizing clearance, contract and general department files.
The ideal candidate will have experience working in – and must thrive on – a fast-paced, fluid and collaborative corporate culture. Demonstrated success working in a high-performing, business results-driven legal team and directly advising clients is also a must. Occasional travel within the U.S. and Canada may be required.
The Contracts/Legal Administrator will report to a lawyer on the legal team, and will work closely with multiple members of the legal team.
- Assist attorneys in the review and negotiation of basic legal agreements (confidentiality agreements, vendor agreements, licenses, etc.).
Qualifications
Education:
- Bachelor's Degree
Experience:
- Minimum of 2 years related experience
Skills:
- Excellent reading and comprehension ability, with superior verbal and written communication skills.
- Strong organizational and interpersonal skills, including ability to work effectively within a globally-distributed team and fast-paced business environment.
- Detailed-oriented with an analytical mind.
- Capable of managing a variety of projects simultaneously, yet flexible in meeting/handling multiple and changing priorities.
- Team player.
- Prior experience in contract administration and the advertising industry generally helpful.
- Proficient in Microsoft Word, Excel and PowerPoint.
- Organizational and multitasking skills
Additional information
All your information will be kept confidential according to EEO guidelines.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
This document does not create an employment contract, implied or otherwise, other than an "at-will" relations.
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