Contracts/Legal Administrator

Publicis Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000 people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to the 100,000 global Publicis Groupe employees, we build products and support capabilities that advances Publicis Groupe’s long-term growth strategy — taking even the smallest ideas into big concepts and beyond.

In addition to providing essential, everyday services to our agencies, Publicis Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

The company is a premier shared services company serving the financial, technological and administrative needs of U.S.-based business units of the world’s third largest Communications company. With 2021 net revenues of over 10 billion Euros, the parent company specializes in Advertising, Digital, Media buying and consultancy. The parent company is present in over 100 countries on 5 continents, with 100,000 employees.

The Legal Department seeks a talented, self-starting Contracts/Legal Administrator to join its team. Publicis Groupe is the third largest advertising network in the world, and the individual hired into this role will assist in-house attorneys with review, drafting and management of basic contracts, work directly with attorneys, client teams and creative and media departments to manage legal services, and occasionally review advertising and promotional materials to identify, communicate and help resolve clearance issues before production. The Contracts/Legal Administrator will work primarily with the digital agencies within Publicis Sapient, a digital transformation platform, which is part of Publicis Groupe.

The candidate’s primary responsibilities will include:

• Assist attorneys in the review and negotiation of basic legal agreements (confidentiality agreements, vendor agreements, licenses, etc.).
• Draft and circulate contract summaries and assist in managing contracts.
• Assist with litigation matters and department projects.
• Review advertising and promotional materials for clearance issues and assist in resolution of issues.

Some general administrative tasks that may include organizing clearance, contract and general department files.

The ideal candidate will have experience working in – and must thrive on – a fast-paced, fluid and collaborative corporate culture. Demonstrated success working in a high-performing, business results-driven legal team and directly advising clients is also a must. Occasional travel within the U.S. and Canada may be required.

The Contracts/Legal Administrator will report to a lawyer on the legal team, and will work closely with multiple members of the legal team.

Job Requirements:

Education:

• Bachelor's Degree

Experience:

• Minimum of 2 years related experience

Skills:

• Excellent reading and comprehension ability, with superior verbal and written communication skills.
• Strong organizational and interpersonal skills, including ability to work effectively within a globally-distributed team and fast-paced business environment.
• Detailed-oriented with an analytical mind.
• Capable of managing a variety of projects simultaneously, yet flexible in meeting/handling multiple and changing priorities.
• Team player.
• Prior experience in contract administration and the advertising industry generally helpful.
• Proficient in Microsoft Word, Excel and PowerPoint.