Coordinator, Concurrent Enrollment

Description

Annual salary is $47,457 or higher depending on experience.

Please Note: An applicant may redact any information on an unofficial transcript that reveals years of attendance, date of graduation, or age.

Please Note: Pueblo Community College is not able to provide sponsorship for applicants who do not currently have the legal right to work in the United States or require transfer of a Visa.

NOTE: **Must be a resident of the State of Colorado or able to relocate to Colorado prior to first date of employment.**

Pueblo Community College Statement:
Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a necessary part of every job. Our job descriptions incorporate and utilize the principles and tools of continuous improvement found in the Higher Learning Commission (HLC) Open Pathways model. The Open Pathways is unique in that its improvement component, the Quality Initiative, affords institutions the opportunity to pursue improvement projects that meet their current needs and aspirations.

The list of functions on this job description is not exhaustive and other functions may be added at the discretion of Pueblo Community College or the employee’s supervisor. Permanently added tasks shall be reviewed by Human Resources for appropriate position classification and compensation.

This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.

Job Duties

Essential Functions

Oversees the daily operational support for the Concurrent Enrollment program by:

• Assisting students, parents, and counselors with questions, admissions, score/course placement, academic planning, and registration, both in person, and through phone and email
• Assisting with marketing/recruitment activities to include a high school visit scheduling, marketing efforts in partner high schools, college information sessions, award nights/graduation events, college fairs/nights, campus tours, FAFSA nights, Friday Academy, recruitment visits, and community events that benefit concurrent enrollment and PTech students/parents and outreach efforts.
• Developing “warm hand” program for all graduating seniors to increase matriculation to PCC campuses.
• Directing the development, distribution, and collection of registration enrollment packets.
• Developing student academic monitoring systems to track student progression through program via Navigate Academic plans and the Early Alert system.
• Troubleshooting student issues in Banner.
• Representing Concurrent Enrollment policy and procedure development at the local and State levels.
• Monitoring and managing assigned budget.
• Preparing billing/invoices as required.
• Overseeing assigned staff and/or work study students.
• Representing Pueblo Community College at community and civic engagement opportunities.

Builds and maintains strong relationships with high school students and their parents, administrators, teachers, and counselors by:

• Recruiting high school instructors to participate in Concurrent Enrollment instruction.
• Assisting high school instructors with credentialing process initiation.
• Assisting school districts with the application and registration processes of Concurrent Enrollment students.
• Ensuring instructor access to portal and grade entry.
• Distributing student schedules and transcripts to partner schools for records purposes.
• Collaborating with students and counselors to ensure pathways align with individual educational goals.
• Providing on-going academic and college advising services to prepare students for the academic demands of college.
• Guiding students when navigating academic and non-academic resources on campus, online and in the community.
• Addressing academic/behavioral/conduct issues or concerns.
• Initiating the college graduation planning process to ensure connection to secondary academic programs through plans of study and the Individualized Education Plan (ICAP).
• Coordinating placement testing.

Supports the Director of Concurrent Enrollment by:

• Assisting with departmental planning, budgeting, and operations.
• Utilizing standardized reporting practices to accurately document interactions, evaluations, referrals, and conversations with Concurrent Enrollment students.
• Utilizing standardized testing to determine placement for Concurrent Enrollment students.
• Working closely with staff at all campuses to participate in joint long-term strategic planning, training, implementation, and assessment of advising and recruitment goals and strategies.
• Developing a matriculation plan for all Concurrent Enrollment students.
• Working with the Office of Recruitment to develop strategic matriculation plan, including communications and advising that encourages Concurrent Enrollment students to matriculate to the college.
• Analyzing retention and attrition data to identify trends and potential solutions and collaborate with faculty to resolve student issues relating to academic performance and identify resolutions to student barriers.
• Completing requested reports that include statistics on services provided.
• Maintaining currency of Concurrent Enrollment communication materials.
• Managing Concurrent Enrollment records in Navigate and CE database.
• Reporting Colorado Student Grant funds earmarked to assist Concurrent Enrollment students and programs.
• Coordinating with Department Chairs and partnering school districts to provide courses to students for enrollment in program.

Additional Functions

• Works independently with little supervision or as part of a team.
• Communicates effectively with students, colleagues, and others.
• Interacts professionally and respectfully with students, colleagues, and others.
• Assesses individual and department work processes and recommends improvements.
• Complies with System and College protocols and departmental procedures.
• Obtains and maintains proficiency with required systems and equipment.
• Maintains confidentiality of student and employee information as required.
• Completes all required compliance training within the established timeline.
• Serves on committees and other groups as assigned.

Minimum Qualifications

Education:

• Bachelor’s degree from a regionally accredited institution.

Experience:

• Two or more years higher education experience that includes academic advising, counseling, teaching, and/or student services.
• Experience collecting and/or analyzing data.
• Experience in a multicultural environment.
• Public speaking experience.

Special knowledge, skills, and abilities:

• Knowledge of relevant Federal and Colorado regulations pertaining to student enrollment.
• Knowledge of best practices pertaining to student advisement and career planning.
• Proficiency with Microsoft Office.