What are the responsibilities and job description for the ADMIN II - LIENS - RAN position at PUEBLO MEDICAL IMAGING LLC?
Job Details
Description
PMI JOB DESCRIPTION: ADMINISTRATIVE STAFF II
Department: Liens Job
Scope: Lien
Date Updated: May 2022
Direct Report: Lien Manager
FLSA Status: Non-Exempt/Full-Time
Hours Worked: 40 /week
| BASIC PURPOSE OF THE JOB |
Provide assistance to the management team and shareholders for proficient daily office and accounting operations to meet the company’s yearly goals.
| ESSENTIAL FUNCTIONS Essential functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable. The following are the essential functions of the job. |
Duties:
- Perform a variety of accounting duties including, but not limited to, preparing A/R for invoicing of physician accounts and entry into the accounting systems; posting payment of invoices; maintain physician receivable files and contracts; and running reports from various systems.
- Ability to handle lien accounts; includes sending paperwork to attorneys, sending invoices to lien holders, follow-up with documentation, posting lien payments, and status of cases. Communicate effectively with attorneys, doctors and other personnel.
- Schedule, coordinate, reschedule and confirm patient appointments. Relay necessary messages to staff.
- Verify patient information, prior exams and history, and thoroughly document necessary information in RIS system.
- Obtain insurance information regarding co-pays, deductibles and percentage payments.
- Assist department with authorizations as needed.
- Route faxed referrals into system for calling and scheduling patients from work list.
- Coordinate film/report pickup and delivery, as needed.
- Assign images to the appropriate read groups in the PACS.
- Perform a variety of general clerical duties including, but not limited to, answering phones, filing, copying, faxing and scanning.
- Perform additional duties and special projects as assigned by management.
Qualifications
| MINIMUM REQUIREMENTS |
- Two years previous medical office experience.
- Ability to do essential duties.
- Ability to read, understand, speak, write and follow English instructions. Bilingual abilities preferred.
- Ability to speak clearly and concisely for effective communication.
- Superior knowledge of authorization/verification process.
- Knowledge of Nevada insurances.
| MENTAL AND EMOTIONAL REQUIREMENTS |
- Ability to use excellent communications skills.
- Ability to manage stress appropriately.
- Ability to manage time efficiently.
- Ability to handle multiple projects and prioritizes effectively.
- Ability to work alone and/or with others effectively.
- Ability to work in close proximity to others in a distracting environment.
- Possesses common sense understanding to carry out instructions furnished in written, oral and diagram form
| ANALYSIS OF PHYSICAL DEMANDS |
Physical Demands:
- Standing -This position occasionally requires standing to scan, fax and copy job related documents to carry out job duties.
- Walking - This position frequently requires walking short distances of up to 100 yards to communicate with patients, staff, doctors, vendors, and direct report.
- Sitting - This position consistently requires sitting for a majority of the day to complete essential job duties on the computer and telephone.
- Lifting - This position occasionally requires lifting objects weighing up to 20 lbs. for short distances to carry out essential job related duties.
- Carrying - This position occasionally requires carrying objects weighing up to 20 lbs. for short distances to carry out essential job related duties.
- Pushing - This position occasionally requires pushing objects weighing up to 20 lbs. when moving front desk equipment or chairs to carry out essential job duties.
- Pulling - This position occasionally requires pulling objects weighing up to 20 lbs. when moving front desk equipment or chairs to carry out essential job related duties.
- Reaching - This position consistently requires reaching with hands and arms less than 2 feet in all directions for items necessary to complete job duties (i.e. stapler, paper clips, phone, keyboard, calculator)
- Handing - This position frequently requires handing paper, clipboards or objects to patients, staff, doctors, and vendors to carry out essential job duties.
- Bending - This position occasionally requires bending/leaning from the waist in all directions to carry out essential job duties.
- Kneeling - This position rarely requires kneeling to assist with possible computer issues.
- Speaking - This position consistently requires verbal abilities to effectively communicate with patients, coworkers, doctors, and vendors on a daily basis to reach optimal work outcomes of the position.
- Hearing - This position consistently requires auditory abilities to efficiently listen and effectively communicate with doctors, vendors, co-workers, and staff to carry out essential job duties.\
- Seeing - This position consistently requires acute visual abilities to enter patient data in the RIS system, document information for the patient’s electronic chart and read patient related documents, authorization forms, insurance verification documentation, insurance cards, physician requests, and other job related paperwork to carry out essential job duties.
Is this position closely, moderately or minimally supervised? Closely
Explanation: This position is closely monitored by the Lien Manager.
Does this position have supervisory responsibility (i.e. responsible for hiring, firing, performance appraisals, etc.)? No
Does this position have access to confidential information? Yes
Explanation: The Administrative Staff II – Liens/AR position has access to confidential information such as social security numbers, dates of birth, and HIPAA information for all patients seen at the outpatient facility.
Does this position have access to or handle company funds? Yes
Explanation: This position has access to company funds of A/R checks at our Administrative Office, bank account information and access to company credit card information.
Is it important to this position the incumbent be able to read, write and communicate fluently in English? Yes
Explanation: Most affiliated personnel (i.e., staff, doctors, vendors, and affiliated hospital/locations) and a majority of our clients communicate with our facility in English. Bilingual abilities are always preferred.
What kind of work experience (including length of time), training, and/or level of education is necessary for this position? This position requires a minimum of two years of previous medical office experience and one year of accounting or accounts receivables. Previous experience in scheduling, liens and authorizations.
List any technical skills (typing, computer skills, etc.):The skills required by this position include, but are not limited to, typing, computer literacy, faxing, scanning, copying, computer literacy in Word, Excel, and knowledge of data entry on a RIS and PACS systems.
What other special training and/or abilities are necessary to qualify for this position? The Administrative Staff II – Liens/AR must possess skills, aptitudes, and abilities to perform each essential job duty proficiently. Superior interpersonal and problem-solving skills are required for this position to communicate with staff and patients. Bilingual abilities are preferred.
Working Conditions
Are there particular working conditions associated with this position that should be noted (i.e., working environment, hours of work, travel, work space, etc.)? Yes
Explanation: The working environment is in a medical office setting that can be moderately loud at times. This position will carry out his/her duties in an average sized workspace. The hours of work may vary, but are approximately 10:00 a.m. to 7:00 p.m. Monday-Friday. Overtime may be required.
