Division Director - Public Works (Closing: April 25, 2025)

DIVISION DIRECTOR - PUBLIC WORKS

FT/REGULAR

EXEMPT - LEVEL 16

SALARY: $43.10

GENERAL DEFINITION: Provide professional leadership and assure that effective administration of objectives in a businesslike, economical, effective, efficient, and ethical manner is adhered to daily. Directs, organizes, delegates, and plans functions required to operate and maintain activities and services to accomplish strategic objectives of the programs assigned within this division. Advises the Tribal Administrator and if applicable the Tribal Council of all Division related activities.

SUPERVISION RECEIVED: Work is performed under the general supervision of the Tribal Administrator.

SUPERVISION EXERCISED: Supervises and coordinates activities of Program Managers and key personnel who carry out objectives of programs assigned to the Division.

SPECIAL REQUIREMENT: The Division Manager will oversee the department they are assigned to and oversee the departments and/or programs within the division.

DUTIES:

Responsible for program direction, planning and development.

• Plans, supervises, directs the operation of the Division in compliance with policies and strategic plans of the Zuni Tribe and applicable regulations.
• Establishes short-term and long-range objectives for the Division and programs consistent with the Tribe’s vision and mission.
• Communicates the vision and mission to staff, the Tribal Administrator, and the Tribal Council.
• Organizes, assigns, directs, monitors, and evaluates the implementation of plans within the Division.
• Follows through on contacts and communications with funding sources and service provider agencies.
• Encourages a positive working relationship between the branches of tribal government, other divisions and programs, federal and state agencies, and the community at large.
• Represents the Division and the Tribe in meetings on program issues with federal, tribal, state, county, local, and other agencies.
• Ensures delivery of service by programs assigned to the division.
• Develop protocol for hiring outside vendors is essential; with the responsibility to ensure all work is completed successfully by contractors, vendors, and other public staff.

Monitors and directs the programs using sound management and administrative principles.

• Oversees development, revision, and implementation of program policies and procedures to comply with guidelines of the Tribe and funding agency requirements.
• Conducts regular staff meetings to ensure communication between personnel and programs.
• Prepares and presents detailed oral and written reports and resolutions to the Tribal Administrator and Tribal Council.
• Prepares correspondence to external contacts.
• Oversees management of grants and contracts to ensure compliance with their terms and conditions.
• Coordinates development of multi-year and annual plans that include goals, objectives, and evaluation for all programs administered by the Public Works Division.

Supervises personnel and fiscal management.

• Communicates compliance with and carries out requirements of the Human Resources policies and procedures.
  • Monitors performance of supervised staff, conducts performance evaluations and develops training plans for supervised staff.
  • Prepares new or updated Position Descriptions for supervised staff.
  • Oversees the development and preparation of personnel actions, as needed.
  • Improves staff effectiveness by coaching, counseling, training, and recommending disciplinary action for employees.
• Establishes a budget control system and works within established timelines.
  • Oversees development and administration of budgets for all projects, contracts, and grant agreements of Programs in the Division, including preparation of budget modifications, corrections, and reconciliation.
  • Authorizes and monitors expenditures based on scope of work and allowable costs.

Performs other duties as assigned or necessary.

• Apply theory, principles, practices and techniques of public works, traffic, engineering, municipal water and sewers engineering, and public works and utilities maintenance functions; applicable federal, state and local law, codes and regulations governing the administration of public works.
• Conducts and participates in public meetings on program issues.
• Contributes to a team effort and accomplishes related results as required.
• Must have the ability to develop curriculum in course topics and the development in providing solutions to industry problems.

MINIMUM QUALIFICATIONS

KNOWLEDGE SKILLS AND ABILITIES: Ability to interpret applicable federal, state, county, and local laws, regulations and requirements pertaining to the programs administered. Skill in supervising, training and evaluating assigned staff. Able to effectively develop, manage and monitor grant funds. Knowledge of the theories, principles and practices of administrative management, education, and employment training programs. Ability to plan, organize, and direct a department. Experienced in budget processes. Ability to analyze and interpret data and records. Ability to accomplish the quality and quantity of work expected within set limits of cost and time. Ability to plan own work, exercise independent judgment, and carry out assignments effectively. Excellent communicator with others both oral and in writing. Ability to maintain effective working relationships with staff, peers, tribal officials, representatives of funding agencies, and the public.

PERSONAL ATTRIBUTES: Candidates for this position must demonstrate all of the following personal qualities:

• Objective and fair with facts and circumstances.
• Adjust to change, work pressures, and difficult situations without undue stress.
• Willing to consider new ideas or divergent points of view.
• Capable of seeing a job through, without hesitation.

TRAINING AND EXPERIENCE: Must possess a Bachelor’s Degree in Civil Engineering or related degree with seven (7) years of successful management and specialized experience in administration of tribal government or Native American agencies. Master’s Degree is Preferred.

LICENSE AND CERTIFICATES: Must possess a valid New Mexico driver’s license with no DUI/DWI convictions within the past three (3) years. Driving is an essential part of the duties.

SPECIAL WORKING CONDITIONS: Position is subject to Pre-Employment drug testing. Position is Safety Sensitive and will be subject to random drug screening for duration of employment. Must undergo a thorough character background investigation including FBI Fingerprints.